Accounts Assistant

Reports to: Billing & Receivables Manager

Location: Horsham

Summary of Position

The Accounts Assistant will play a key role in supporting the day-to-day finance operations of the business, ensuring accurate and timely financial processing across Accounts Payable, Accounts Receivable and Cashiering. This is a varied role that spans multiple business units and requires strong attention to detail, organisation, and the ability to manage high transaction volumes.

Duties and Responsibilities

Accounts Payable

- Set up and maintain vendor accounts

- Process vendor invoices and credit notes accurately and promptly

- Handle vendor queries in a timely manner

- Prepare and process vendor payment runs (weekly, month end and ad hoc)

- Producing vendor remittance advice

- Perform regular AP reconciliations

- Investigate and resolve discrepancies, queries and unallocated items

Accounts Receivable and Credit Control

- Processing Direct Debit collections and rejections

- Allocate customer receipts (e.g. BACS payments)

- Producing customer statements and perform AR reconciliations

- Perform Credit Control activities, including proactive telephone conversations

- Monitor aged debt reports and utilise credit reporting tools (e.g. Experian)

- Investigate and resolve customer queries and disputed items

Cashiering

- Post daily transactions for all cash books

- Maintaining and reconciling cash books on a regular basis

- Process and post refunds to AR and AP accounts

- Review and process weekly expenses

General

- Support the wider Admin department with ad hoc duties as required

Additional Skills and Knowledge

- Previous experience in an Accounts Assistant or similar role

- Strong knowledge of Accounts Payable and Cashiering processes is essential

- Experience using accounting/ERP systems

- Proficient in Microsoft Office, particularly Excel

- Desirable to have a solid understanding of ledger reconciliations, cashbooks and general bookkeeping skills

Person Specification

- Numerate with an excellent attention to detail

- Effective listening, verbal, and written communication skills

- Ability to establish and maintain good stakeholder relationships, both internally and externally at all levels

- Ability to demonstrate a methodical, organised, and flexible approach to work

- A calm, confident manner and resilient under pressure

- Proactive approach and able to take ownership of tasks

- Ability to work autonomously as well as part of a team

- Commercial awareness with an interest in understanding the wider business