Apprentice Office Administrator
The Apprentice Office Administrator will provide day-to-day administrative support across the business while developing practical skills and working towards their apprenticeship qualification. This is a varied role requiring organisation, accuracy, initiative and a professional approach to colleagues, customers and suppliers.
Role
- Complete accurate data entry and maintain organised electronic and paper records.
- Use Xero to support routine finance and administrative tasks.
- Use Microsoft Office applications, including Excel, Word, Outlook and PowerPoint.
- Maintain filing systems and ensure documents are stored correctly.
- Book and monitor couriers, following up on deliveries where required.
- Allocate support tickets and monitor activity within Halo PSA.
- Check purchase invoices against delivery notes and raise any discrepancies.
- Check, update and maintain a range of business spreadsheets.
- Create customer invoices and send account statements to support credit-control activities.
- Check, record and file warranty documentation.
- Update and maintain asset information within Halo.
- Book hotels and train travel when required.
- Manage the diary for supplier renewal contracts and monitor relevant renewal dates.
- Provide general administrative support to colleagues and assist with other reasonable office duties as required.
Training
- On the job training delivered by the employer.
- Apprentices without Level 2 English and maths will need to achieve this level prior to taking the end point assessment. For those with an education, health and care plan or a legacy statement, the apprenticeships English and mathematics minimum requirement is Entry Level 3.
- Allocation of an apprenticeship delivery coach who will carry out regular training.
- Assessment and support visits to ensure you acquire new learning, knowledge skills and behaviours in order to progress and develop.
- Identify, track and support 6 hours off the job training activities.
- Quarterly formal progress review meetings, identifying learning achievements and next steps.
This is a permanent position so we will be looking at all possible progression routes for the apprentice during the apprenticeship.
- Apprenticeship Standard
- Business administrator (level 3)
- Training Provider
- SEETEC BUSINESS TECHNOLOGY CENTRE LIMITED
- Working Week
- Monday to Friday, 9.00am to 6.00pm.
- Expected Duration
- 1 Year 6 Months
- Positions Available
- 1
- Closing Date
- Monday, 19th October 2026
- Start Date
- Monday, 2nd November 2026
Desired Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Administrative skills
- Number skills
- Logical
- Team working
Qualifications
- English GCSE, grade Minimum Grade C or 4 (Essential)
- Maths GCSE, grade Minimum Grade C or 4 (Essential)
About the Employer
QUASAR COMPUTERS LTD
Quasar Computers has been serving clients for over 30 years providing best-in-class solutions and reliable managed IT services . Our business is centred around each of our customers and how we can provide seamless IT support. We have grown organically and primarily through word of mouth and have a customer base across England and Wales.