Human Resource (HR) Services Administrator Apprentice

You will be given full training and support in order to take on the following responsiblites during the course of your apprenticeship:

• Create and maintain HR documentation including offer letters, employment contracts, and reference requests
• Support probation management tracking and ensure timely reviews and documentation
• Manage reporting for employee time off and sickness absence
• Conduct job description audits and assist in ensuring consistency and compliance
• Maintain accurate and organised HR files
• Coordinate clearance processes for new joiners and leavers
• Manage the HR inbox, triaging and responding to internal and external queries
• Conduct onboarding calls and provide administrative support for new starter integration
• Manage badge creation and access control systems
• Administer salary sacrifice schemes and update relevant documentation
• Act as appointed Fire Warden and First Aider (training provided if needed)
• Oversee day-to-day building management, ensuring a safe, clean, and efficient work environment, and order stock as required
• Coordinate all building safety checks, such as generator testing, fire alarm testing, fire evacuations, water testing, and deal with the relevant contractors accordingly
• Monitor office tidiness, manage dishwashers, and oversee general upkeep
• Handle front-desk tasks including greeting visitors, answering the door, and managing deliveries
• Conduct office tours for visitors, new starters, and contractors
• Support office events and in-office days including organising business lunches and meeting refreshments
• Manage vehicle fleet administration including car orders, approvals, parking fines, fuel card ordering, fleet portal updating, MOT information and other fleet admin tasks
• Manage company credit card and track and log all expenditure
• Work with cleaning company to make sure building is cleaned to an acceptable standard as well as other facilities contractors, such as the plant company and hygiene company
• Adhere to relevant Health and Safety legislation, supported by H&S Manager and Facilities Manager
• Allocating and keeping track of locker use

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Administrative skills
• Team working
• Initiative
• Confidentiality

• English GCSE, grade 4 or C (Essential)
• Maths GCSE, grade 4 or C (Essential)