IT Admin Officer

Role Overview The IT Admin Officer will report directly to Contract Executive. In this role, you will be responsible for:Key Responsibilities: 

• Coordinate Statement of Work (SOW) approvals and manage DocuSign workflows.
• Review invoices against days worked for accuracy.
• Organise and minute contract meetings and quarterly strategy sessions.
• Capture demand from planning sessions and help translate requirements into SOWs.
• Raise and track Purchase Orders (POs).
• Respond to queries on invoices and POs promptly.
• Support contract spend forecasting and budget tracking.
• Maintain contracts in the MaPS commercial system with the Commercial team.
• Spot-check timesheets and report on sprint progress.
• Manage supplier onboarding/offboarding and user setup.
• Oversee hardware/software procurement and related approvals.

You will need to demonstrate the following skills and experience.

• Organisation & Accuracy: Skilled at managing multiple tasks and maintaining precise records.
• Communication: Clear, professional interaction with colleagues and suppliers.
• Collaboration: Team player who builds strong relationships.
• Proactivity & Problem-Solving: Anticipates needs and resolves issues efficiently.
• Integrity & Adaptability: Handles sensitive data confidentially and thrives in a dynamic environment.
• Tech-Savvy: Comfortable with contract systems, spreadsheets, and workflow tools.
• Customer Focus: Provides timely, helpful support to internal teams and suppliers.

About Us The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.At the heart of the Money and Pensions Service are our values – caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We’re not only looking for the best people to come and work for us, but we need people who align themselves with our values:

• Caring We care about our colleagues and the people whose lives we are here to transform.
• Connecting We will transform lives through our ability to make positive connections.
• Transforming We are committed to transforming lives and making a positive societal impact.

Our Inclusive Working Environment By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging. We really do want our colleagues to “bring their whole selves to work.”Our colleague and ally networks encompass LGBTQ+, neurodiversity, women’s health, men’s health, ethnicity, and diversity.What We Offer

• Generous Annual Leave – 30 days plus Bank Holidays
• Pension scheme – contributions matched 2 to 1 (up to 10% of your salary)
• Interest-free loan for season tickets for buses and trains
• Cycle to work Scheme
• Subsidised eye tests & flu jabs
• Life assurance scheme
• Give as you earn scheme
• Employee assistance programme (EAP)
• PAM Assist and PAM Life scheme (Wellbeing)
• Enhanced family and sick pay
• Paid volunteering (2 days a year)
• Recognition Scheme
• Discounts portal to numerous retailers

Flexible Working At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.Career Development In MaPS, we take career development seriously. We actively encourage and support applications from our existing MaPS colleagues. However, we do follow the Civil Service Commissioner recruitment principles, which means that you will be required to participate in a full, open, and fair process.Reserve List If you are successful at interview, we operate a reserve list where your details will be held for up to 6 months. Should a vacancy come available in that time with the same essential criteria, reserve list candidates will be offered that position with no further assessment required.Application Process The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the Money and Pensions Service via email: .uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.Please note: The Money and Pensions Service requires all candidates to have the legal right to work in the United Kingdom. Unfortunately, we are unable to offer visa sponsorship for this role.Step 1: Submit Your Application Open: 07^th...