Administration Coordinator

Job Title: Warehouse Administration Assistant (12 Month Fixed-Term Contract)

Location: Chessington
Contract: 12 Month Fixed-Term Contract
Hours: 25 Hours per Week, Monday to Friday
Salary: £31680 per annum (pro rata if applicable)
Start Date: September 2026

About the Role

We are seeking a reliable and organised Administration Assistant to join our Chessington office on a 12-month fixed-term contract. Supporting the Spares department, you will play a key role in providing administrative assistance and managing telephone enquiries, helping to ensure the smooth day-to-day operation of the team.

This position would suit someone with strong administration skills, excellent attention to detail, and confidence using IT systems. Previous warehouse administration experience would be advantageous, although training will be provided for a motivated individual who is keen to learn.

Key Responsibilities

• Provide administrative support to the Spares department.
• Answer and manage incoming telephone calls and customer enquiries.
• Process orders and maintain accurate records within company systems.
• Update customer, stock and product information as required.
• Assist with stock-related administration and warehouse documentation.
• Use Sage 50 and Sage Intacct systems for day-to-day processing and record keeping.
• Prepare reports, spreadsheets and correspondence using Microsoft 365 applications.
• Liaise with internal departments to ensure information is accurate and up to date.
• Maintain organised filing systems and ensure documentation is completed correctly.
• Support the wider team with general administrative duties as required.

Person Specification

Essential

• Previous administration experience.
• Strong working knowledge of Microsoft 365.
• Excellent communication skills with a professional telephone manner.
• Good organisational skills and attention to detail.
• Ability to manage multiple tasks and prioritise workload effectively.
• Positive attitude and willingness to learn new systems and processes.

Desirable

• Experience within a warehouse, logistics, stock control or spare parts environment.
• Previous experience using Sage 50 and/or Sage Intacct.
• Warehouse administration experience.
• Understanding of order processing and inventory systems.

What's on Offer

• 12-month fixed-term contract.
• Part-time hours of 25 hours per week, Monday to Friday.
• Salary of £31680 per annum pro rata
• Full training and support provided.
• Opportunity to gain experience within a busy warehouse and spares operation.
• Friendly and supportive team environment.

This is a fantastic opportunity for an organised and proactive administrator looking to join a successful team and contribute to the efficient running of a busy department.