Data Administrator

Data and Admissions Officer

• Location: East London Primary School
• Hours: Full time Monday to Friday 9-5 or 8.30-4.30 Term-Time Only
• Line Manager: School Business Manager

We are seeking a Data and Admissions Officer to serve as the technical lead for our school’s Management Information System (MIS), Arbor. This role involves managing the complete admissions lifecycle for a large cohort of 680 pupils, ensuring absolute data integrity, leading all statutory government census returns to secure school funding, and managing complex in-year and statutory school admissions in strict compliance with the Local Authority Coordinated Admissions Scheme and GDPR regulations.

Day-to-Day Responsibilities

• Database Management & Statutory Returns:

  • Act as the school’s database administrator for Arbor, ensuring the system is optimized, secure, and user permissions are correctly maintained.
  • Lead the preparation, data cleansing, error reconciliation, and formal submission of the School Census three times per academic year to secure core school funding and Pupil Premium allocations.
  • Systematically input, audit, and update all pupil records, ensuring data quality across various categories.
  • Manage secure data transfers via Common Transfer Files (CTFs) using the DfE’s secure data exchange networks.
  • Generate bespoke, highly accurate statistical reports and data trends for various stakeholders.

• Admissions & School Transitions:

  • Coordinate the annual September onboarding process for new Nursery and Reception cohorts, acting as the primary liaison with the Local Authority Central Admissions Team.
  • Process all mid-term applications, monitor application pipelines, and manage communication with prospective families.
  • Conduct mandatory right-to-education and safeguarding checks, including document verification and induction logistics.

• Information Governance & General Admin Support:

  • Ensure compliance with GDPR and the school's data protection guidelines.
  • Plan and execute the academic year-end roll-over on the MIS system.
  • Provide cross-cover support for attendance tracking and front-of-house telephone filtering during peak periods.
  • Experience:
• • Proven experience managing complex, secure databases (CRM or MIS).
  • Experience within an educational or local government administration setting.
  • Direct experience managing and submitting the DfE School Census (desirable).

• Knowledge & Skills:

  • Deep operational knowledge of school MIS systems (e.g., Arbor, SIMS, Bromcom).
  • Advanced skills in Microsoft Excel / Google Sheets (data extraction, VLOOKUPs, filters).
  • Excellent analytical and problem-solving skills under strict statutory deadlines.
  • Clear understanding of the Data Protection Act / GDPR.

• Personal Attributes:

  • Meticulous attention to detail and data accuracy.
  • Absolute discretion when managing highly sensitive, confidential pupil data.
  • Ability to manage competing deadlines independently.
  • Positive, flexible approach to working as part of a busy school office team (desirable).

Please apply now apply now for the Data and Admissions Officer position only if you have relevant .