IT Project Coordinator

IT Project Coordinator

Location: Staines-upon-Thames Salary: £35,000–£42,000 Hybrid Working: 2–3 days per week in the office

My client is seeking an organised, proactive IT Project Coordinator to join their growing PMO and support the successful delivery of a wide range of digital, enhancement and AI-driven projects. This is an excellent opportunity to join a collaborative project team at an exciting time of technological transformation, with major initiatives underway to automate internal processes, enhance existing systems and introduce new digital capabilities across the organisation.

You will be joining a friendly, supportive PMO consisting of three Project Managers and two Coordinators (this will be the third Coordinator), working closely with business stakeholders and technical teams. You will predominantly support two Project Managers, working on four major projects plus several smaller workstreams at any one time.

About the Role

The IT Project Coordinator will play a vital role in ensuring projects run smoothly through effective planning, documentation, communication and governance. You will be involved throughout the full project lifecycle, coordinating activities, supporting integrations and testing, and helping deliver AI-enabled improvements to business processes.

This role would suit someone with previous experience coordinating IT or digital transformation projects—someone who is detail-oriented, confident communicating with stakeholders, and keen to understand processes and systems in order to contribute meaningfully to project specifications.

Key Responsibilities

• Coordinate project activities and support the successful delivery of multiple IT and digital projects
• Support governance processes, including change control and project approvals
• Schedule and support project meetings, preparing agendas, minutes and action tracking
• Maintain project documentation, plans, timelines and budgets
• Track progress against milestones, highlighting risks, issues and dependencies
• Coordinate project communications and stakeholder updates
• Assist with resource planning, financial tracking and procurement tasks
• Ensure all project data is accurate, up-to-date and accessible
• Help prepare business cases, impact assessments and cost-benefit analysis
• Create test scripts, perform testing and support issue resolution
• Develop training materials and provide user training for new systems and enhancements
• Support system integrations and testing, understanding data flows and related business processes
• Assist with documenting business requirements, processes and data flow maps

About You

• Experience as a Project Coordinator, PMO Coordinator or similar role on IT or digital transformation projects
• Ability to quickly learn business processes and systems to support project specifications
• Strong organisational skills with the ability to manage multiple activities simultaneously
• Confident communicator who can liaise across technical and non-technical teams
• Experience using project tools (Microsoft Planner or similar)
• A proactive, detail-driven approach with a passion for supporting successful project delivery

This is a great opportunity to develop your project coordination career while contributing to impactful digital and AI-led transformation initiatives.