Systems Administrator Hybrid

• Vacancy Systems Administrator
• Finance Department
• Reporting to: Senior Systems Accountant
• Ipswich 
• £28,000-£30,000 per annum - Hybrid working 

About the Role

Are you someone who enjoys making systems run smoothly and keeping finance operations on track? This is a fantastic opportunity to play a central role in supporting and developing an Enterprise Resource Planning (ERP) system that underpins key financial processes across the organisation.

As Systems Administrator, you’ll be at the heart of finance operations—supporting teams, improving processes, and ensuring accurate, timely financial data. You’ll work closely with colleagues across finance, helping maintain strong financial controls while contributing to continuous improvement and system development.

What You’ll Be Doing

• Be the first point of contact for ERP system queries, managing the shared mailbox and ensuring issues are handled accurately and on time.
• Support and enhance the ERP system across a range of finance areas, including:
  • Purchase to Pay (P2P)
  • Accounts Payable
  • Accounts Receivable
  • General Ledger
  • Budgeting and Forecasting
  • Monthly, quarterly, and annual reporting
• Keep system processes, workflows, and interfaces running efficiently, stepping in to resolve issues and maintain performance.
• Maintain clear and up-to-date documentation of system processes.
• Provide hands-on support and cover to Accounts Payable, Accounts Receivable, and Reconciliations teams to help meet key deadlines.

Key Responsibilities

• Manage invoice capture processes, ensuring invoices are correctly recorded, matched to purchase orders where required, and processed within payment terms.
• Reconcile supplier accounts using statements and aged creditor reports, ensuring transactions are complete and accurate.
• Champion and enforce the “No PO, No Pay” policy, supporting compliance across the organisation.
• Process incoming cheques and manage refund payments when required.
• Work collaboratively with colleagues and partners to provide accurate, reliable financial information and support.
• Maintain and review financial systems, procedures, and controls to ensure they remain effective and compliant.
• Contribute to a variety of finance projects, delivering work to agreed milestones.
• Take on additional duties aligned with the role as required.

What We’re Looking For

Experience & Knowledge

• Previous experience in an Accounts Payable role with strong invoice processing exposure.
• Experience using financial or ERP systems within a finance environment.
• A solid understanding of finance and accounting processes.
• Confident user of Microsoft Office, particularly Excel, with experience using formulas to improve efficiency.

Skills & Attributes

• Self-motivated, organised, and able to manage competing priorities.
• A natural problem-solver who enjoys finding smarter ways of working.
• Strong IT skills and confidence working with financial systems.
• Flexible, adaptable, and open to change, with a collaborative approach.
• Analytical mindset with the ability to explain financial information clearly.
• A team player who is willing to step outside their comfort zone to support colleagues and wider business needs.