Information Governance Assistant Officer
Job summary
Fixed-Term, Part-Time Information Governance Assistant Officer Band 3 - 22.5 hours per week
An exciting opportunity has arisen for a fixed-term, part-time Information Governance Assistant Officer, working 22.5 hours per week, within the Information Governance Department at Rotherham Doncaster and South Humber NHS Foundation Trust.
We are looking for a highly motivated individual with good administrative, communication, interpersonal and organisational skills, and the ability to receive and provide information accurately.
The post-holder will understand the importance of confidentiality and handling sensitive information appropriately. They will also have an interest in developing their knowledge of information governance, data protection, records management and related requirements within a large NHS organisation.
The role will involve providing administrative and operational support to the Information Governance Officer and the wider Information Governance Department. This will include supporting the effective management of requests for information and assisting with wider Information Governance activities across the Trust.
Please refer to the Job Description and Person Specification for further details of the role and the skills, qualifications and experience required.
Main duties of the job
To support the provision of information, guidance and advice as required to the Trust regarding Information Governance matters as part of a wider Information Governance Team which undertake the following functions:
- Subject Access to Records under the Data Protection Act 2018
- Freedom of Information (FOI) requests under the FOI Act 2000
- Records Management: Archive of records including filing, tracking and the correct application of destruction schedules
- Confidentiality and Caldicott Support
- Data Security and Protection Toolkit (DSPT)
- Incident Management
- Information Risk Management
- Information Security
- Data Protection Duties
About us
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 4000 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are dedicated to the development of our our people and hold a learning half day every month for our colleagues.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values. Please view our Strategy using the link below:
https://www.rdash.nhs.uk/documents/clinical-and-organisational-strategy-2023-to-2028/
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
https://workwithrdash.co.uk/
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
https://youtu.be/WMJSkLoTk4Q
The main terms and conditions of service can be found here:
https://www.nhsemployers.org/publications/tchandbook
Job description
Job responsibilities
Please view the attached job description and person specification to view the full details about the role
We reserve the right to close the vacancy early if there are a high amount of applications
Person Specification
Qualifications
- Good standard of literacy and numeracy
- Evidence of continuing professional development.
- Interest in Information Governance, Data Protection or Records Management.
- Relevant qualifications or training in Information Governance, Data Protection, Records Management or related subjects.
Experience
- Previous administrative or office experience.
- Experience supporting senior managers or teams.
- Experience of handling confidential information.
- Experience of managing and prioritising workload.
- Experience within the NHS or public sector.
- Experience within an Information Governance, Records Management or compliance environment.
Knowledge
- Understanding of confidentiality and the importance of handling sensitive information appropriately.
- Awareness of the importance of information governance within healthcare organisations.
- Good understanding of Microsoft Office applications
- Knowledge of Data Protection legislation.
- Awareness of Freedom of Information requirements.
- Awareness of Records Management principles
- Understanding of NHS Information Governance requirements.
Skills / Abilities
- Excellent IT skills.
- Good written and verbal communication skills, including the ability to explain information clearly and sensitively.
- Ability to review information, identify issues and seek appropriate advice where required.
- Able to communicate effectively using the English language in both verbal and written forms.
- Ability to work autonomously and proactively
- Good interpersonal and communication skills.
- Good organisational skills.
- Able to prioritise work effectively and deal with non-routine tasks under pressure.
Additional Requirements
- Good team working skills
- Resourceful.
- Able to establish positive relationships and mutual respect.
- Confident and resilient and able to deal with conflict.
- Ability to contribute effectively to the corporate activity of the Trust.
- Access to transport and the ability to travel within the required geographical area
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Rotherham Doncaster and South Humber NHSFT
Address
Woodfield House
Tickhill road Site
Doncaster
DN4 8QN
United Kingdom
Employer's website
https://www.rdash.nhs.uk/