Senior Inventory Management Systems Administrator

Job description

Job responsibilities

Setup and maintain, following documented procedures, master data in Atticus including e-Class, unit of measure and tax code lists and mappings, suppliers and items and apply changes where necessary and setup and maintain transfer points (obtaining them from NHS Supply Chain first). Accuracy of data entry is crucial for data integrity as information will be transferred to multiple systems and will be used for patient level costing.

Perform additional data maintenance tasks (following documented procedures) including creating and maintaining stock keeping units, controlling re-order points and quantities, updating stock levels, creation of manual purchase orders and monitoring cycle counting activities.

Monitor transmission of purchase orders to suppliers via email, reporting any issues immediately.

Proactively work with the Trusts Distribution, Accounts Payable, Procurement, End Users and Suppliers to ensure operational issues are resolved and invoices in dispute are dealt with and cleared ready for payment.

Control user access to Atticus, set up new users on receipt of correctly completed documentation and amend access as required.

Provide end-user support for all users of the system, throughout the Trust, dealing with queries, investigating problems, and advising users on how to use the system by analysing the symptoms presented and tracking the user through to resolution, utilising advanced keyboard skills to ensure issues are resolved very quickly. (Note- this aspect causes frequent interruptions to ongoing work and requires complete concentration to resolve user problems, within a busy office environment.) Use the opportunity of helpdesk calls to promote best practices. Responsible for the proper and safe use of IT equipment and software by users.

Provide support to the implementation team as required including data migration tasks, stock audits and initial stock takes.

Responsible for monitoring the scheduled interface runs between the Financial Systems and Atticus and investigating and resolving or reporting any issues/failures encountered to ensure data and purchase orders are transferred between systems and to suppliers in a timely and seamless way. Also responsible for running ad-hoc interfaces to meet business needs.

Monitor and chase outstanding purchase orders with suppliers and escalate to Procurement where necessary to resolve with suppliers.

Give guidance to users on their operation of/selection from a standard suite of report templates. Run specific reports and extract data from Atticus as required.

Test new releases of software, hot fixes and upgrades by performing end-to-end testing on relevant areas of the system, documenting outcomes and reporting any issues encountered.

Review the system and processes and suggest enhancements or changes as appropriate based on lean methodology.

Provide training on various elements of Atticus as required.

Liaise with the system provider to resolve technical system faults, accounting errors and to maintain the log of support calls.

Person Specification

Experience

• worked with Inventory management systems
• IT skills

• Experience of systems implementation and/or support

Communication

• Convey ideas and information through the use of written language.
• Convey ideas and information verbally

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website.

Employer details

Employer name

Royal Berkshire NHS Foundation Trust

Address

Royal Berkshire NHS foundation trust

Craven Road

Reading

RG1 5AN

Employer's website

https://www.royalberkshire.nhs.uk/