Program Coordinator

Title: Program Coordinator III – Events & Onboarding

Duration: 12-Month Contract

Location: London, UK (Kings Cross – Hybrid)

About the Role:

We’re looking for an experienced Events & Onboarding Program Coordinator to support large-scale New Hire Orientation programs for a fast-paced global tech organisation. This role is perfect for someone who thrives in operations, enjoys running high-energy events, and loves delivering exceptional experiences to new joiners.

You’ll work closely with global teams across London, Menlo Park, and Singapore to ensure new employees have a smooth, memorable onboarding experience. From coordinating speakers to managing room setup and delivering live event support—you’ll be the person who makes the magic happen.

What You’ll Do:

• Support and execute in-person New Hire Orientation sessions (50–100 attendees)
• Coordinate event logistics, schedules, room setup, and cross-functional partners
• Manage invites, communications, and speaker coordination
• Monitor new hire inboxes and provide timely support
• Oversee swag/inventory and assist with physical event setup
• Maintain reporting, audits, and program tracking
• Partner closely with London-based Event Manager and global onboarding teams

What We’re Looking For:

• 5–7 years of experience in program coordination or corporate events
• 3+ years in event planning (conferences, corporate events, orientation)
• Excellent communication & customer service skills
• Strong Google Suite reporting skills
• Comfortable with public speaking and fast-paced environments

Nice to Have:

• Salesforce or LMS experience
• Onboarding or employee experience background

Work Setup:

• London (Kings Cross)
• Hybrid: 3 days onsite
• Flexible early hours during NHO weeks (07:00 start on Monday, 07:30 on Tuesday)

If you love creating smooth, high-impact experiences and want to be part of a dynamic global team, we’d love to hear from you.