Finance & Operations Assistant

Finance & Operations Assistant

Location: Office-based in Dinnington, S25 (with flexibility for 1 day per week from home)

Hours: 30 hours per week

Salary: £27,500 to £30,000 pro rata 

About the Role

Our client, an IT managed service provider, is looking for a highly organised and proactive Administrator / PA type candidate to support the day-to-day running of their business.

This is a hands-on, varied role focused on bookkeeping, administration, and keeping the business running smoothly behind the scenes. You’ll take ownership of key operational tasks — particularly around finance — and ensure nothing slips through the cracks.

This role is ideal for someone who enjoys taking responsibility, staying on top of everything, and making a real impact in a small but growing company.

Key Responsibilities

• Finance & Bookkeeping (Core Focus)
• Manage day-to-day bookkeeping using Xero and Business Systems
• Raise and send customer invoices accurately and on time
• Monitor outstanding invoices and proactively chase late payments
• Maintain up-to-date and accurate financial records
• Reconcile bank transactions
• Process supplier invoices and ensure timely payments

Administration & Business Support

• Manage incoming paperwork (supplier bills, receipts, documents)
• Ensure all financial documents are recorded correctly in Xero and business systems
• Keep on top of general administrative tasks across the business
• Take ownership of tasks that are important but often deprioritised

Procurement & Coordination

• Assist with ordering equipment and services
• Liaise with suppliers where required

Office & Team Support

• Keep the office running smoothly (supplies, consumables, general organisation)
• Order and manage stock such as stationery, refreshments, and essentials
• Support small team initiatives (e.g. birthday cards, team touches)

Light PA Support

• Assist with ad-hoc admin tasks for the business owner
• Help ensure key tasks and deadlines are not missed
• Act as a reliable point of support to keep things moving

About You

• Experience in bookkeeping and administration
• Strong working knowledge of Xero
• Highly organised with excellent attention to detail
• Proactive and able to take ownership without needing direction
• Comfortable chasing payments professionally and confidently
• Able to manage multiple priorities and stay on top of tasks
• Confident enough to challenge when something isn’t right or has been missed
• Friendly, approachable, and a team player

Interested? Please apply with your latest CV.

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.