Administration Coordinator ( Maternity Cover )

My client is looking for a proactive and organised Admin Coordinator to join a small, friendly team on a 12-month maternity cover contract starting in December 2025.

This is a varied and rewarding role supporting key areas across HR, accounts, compliance, and general office administration. You’ll play a crucial part in keeping day-to-day operations running smoothly, acting as the central point of coordination between internal teams and external partners.

They are a growing company in the telecommunications software space, known for our supportive culture and collaborative team environment. While some functions are outsourced, this role is all about being the go-to person for organisation, communication, and admin coordination.

Key Responsibilities

General administration including filing, scanning, and archiving

Providing admin support to the leadership and management teams

Managing office supplies, equipment, and supplier relationships

Acting as the first point of contact for selected suppliers and contractors

Handling occasional incoming calls and messages

Supporting HR processes including onboarding, offboarding, and review coordination

Light CRM work and customer service review support

Assisting with ISO27001 compliance tasks

Updating and managing customer contracts and records

Coordinating in-house contractors

Leading fire drills and acting as first aid contact (training provided)

Processing purchase invoices, payments, and credit card reconciliations (training in Xero and Spendesk provided)

Monitoring bank transactions, direct debits, and supporting month-end queries

Generating copy invoices and statements as needed

Supporting ad hoc admin tasks and occasional company events

About You

Previous experience in a busy, varied admin role

Strong organisational skills and the ability to manage multiple priorities

Confident liaising with internal stakeholders, suppliers, and contractors

Comfortable with standard office software (training provided for systems like Xero)

Reliable, detail-oriented, and proactive in your approach

Working Arrangement

Hybrid working: 3 days working from home, 2 days in the office each week

Office-based in Woking

Benefits

Life insurance, critical illness cover, and private medical insurance (with Vitality discounts)

Pension scheme and employee welfare services

A friendly, inclusive culture with regular social events

Please note:

As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.

In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.

Company
Source4 Personnel Solutions
Location
Woking, Surrey, England, United Kingdom
Hybrid / WFH Options
Employment Type
Full-Time
Salary
£34,000 per annum
Posted
Company
Source4 Personnel Solutions
Location
Woking, Surrey, England, United Kingdom
Hybrid / WFH Options
Employment Type
Full-Time
Salary
£34,000 per annum
Posted