EPR Data Migration Specialist
Job summary
This is a key specialist role within the Trust's Electronic Patient Record (EPR) Programme, one of the most significant digital transformation initiatives undertaken by the organisation. The EPR Data Migration Specialist will provide expert leadership and hands-on support to ensure the safe, accurate, and clinically robust migration of data from legacy systems into the new EPR and Archive solutions. Knowledge of mental health EPRs, specifically Carenotes and working in a Mental Health setting is core to the role.
Working as part of the EPR Programme team and closely with clinical, operational, digital, information governance, and supplier colleagues, the post holder will lead and support all aspects of the data migration lifecycle. This includes defining migration scope, supporting data quality improvement, overseeing mapping and validation activities, coordinating testing and dress rehearsals, and ensuring data integrity and continuity at go-live and beyond.
Career Progression pathways and development opportunities:
We are committed to get the very best out of our staff and support staff in their career aspirations. We have career pathways available, where you will be able to develop your skills and build on your experience to progress into other roles across different specialties. In addition, we offer ongoing training and development in conjunction with the BCS membership.
Main duties of the job
The EPR Data Migration Specialist will contribute to the development and delivery of the Trust's Data Migration Strategy, working in partnership with system suppliers and internal technical teams to ensure migration approaches are robust, auditable, and aligned with national standards, information governance requirements, and clinical safety expectations. The role will also support ongoing optimisation and issue resolution post-go-live, ensuring migrated data remains reliable, accessible, and fit for purpose across clinical, operational, and research use cases.
Flexible working:
As one of the few Trusts in London we are proud to offer flexible working as part of our new ways of working, and we are happy to talk flexible working at the interview stage. In this role you will be able to work Monday to Friday in the time frames from 8am to 6pm, giving you the very best of good work life balance.
About us
This role is in the Digital EPR which sits under the Digital Services Directorate. The Directorate utilises technology and digital solutions to empower our staff to work effectively and to improve the care our service users receive. The postholder will report to the EPR Programme Manager and work closely with multidisciplinary project workstreams, Digital and external departments / teams across the Trust as directed
Job description
Job responsibilities
Provide expert leadership and advice on EPR data migration, acting as a subjectmatter expert to the EPR Programme, workstreams, and senior stakeholders.
Contribute to the development, refinement, and delivery of the Trusts Data Migration Strategy, ensuring alignment with clinical priorities, operational needs, research requirements, and national guidance.
Lead the definition of data migration scope, working with clinical, operational, reporting, and research stakeholders to agree what data must be migrated, archived, or excluded to support safe care and business continuity.
Provide assurance to programme governance groups on data migration readiness, risks, and clinical safety implications, using evidence from testing, data quality assessments, and rehearsal activities.
Identify, assess, and manage strategic datarelated risks and issues, ensuring appropriate escalation and mitigation through agreed programme and workstream governance routes.
Work collaboratively with clinical safety, information governance, cybersecurity, and supplier teams to ensure migration approaches comply with Trust policies, national standards, and clinical safety requirements.
Contribute to programmelevel reporting, providing clear, concise updates on migration progress, data quality, risks, and dependencies for senior stakeholders
Person Specification
Qualifications
- Degree-level qualification or equivalent experience in a relevant discipline such as education, informatics, healthcare, or digital systems.
- Ability to evidence specialist knowledge acquired through substantial practical experience in complex digital or data-focused roles
- Training or certification related to clinical systems, EPR/PAS platforms
- Project/change qualifications (e.g., PRINCE2/Agile/Change Management) desirable.
Knowledge and Skills
- Significant experience supporting or delivering data migration, data transformation, or large-scale system change involving multiple data sources and stakeholders.
- In-depth knowledge and practical experience of the Carenotes EPR, including system configuration and underlying data architecture.
- Experience of working collaboratively with a wide range of stakeholders, including clinical, operational, technical, and supplier colleagues in a Mental Health Trust.
- Experience of analysing complex information and exercising professional judgement to support decision-making in high-risk, time-critical, or ambiguous situations.
- Experience of contributing to formal governance, assurance, or reporting processes within a programme or project environment.
- Demonstrable understanding of patient information systems and clinical workflows within a mental health provider or comparable healthcare environment.
- Excellent verbal and written communication and presentation skills, with the ability to adapt messaging for diverse audiences including clinicians, managers, and senior programme forums.
- Ability to interpret and communicate highly complex, sensitive, or contentious information, overcoming barriers to understanding and resistance to change.
- Ability to provide sound professional advice and assurance to stakeholders at all organisational levels.
- Experience of data migration within an NHS mental health Trust or similar large, complex public-sector organisation.
- Experience of working with EPR suppliers
- Demonstrable knowledge of mental health EPRs
- Evidence of working sensitively and effectively across multiple sites and multidisciplinary teams.
- Experience of providing specialist guidance, mentoring, or leadership to colleagues in a complex and changeable environment.
- Advanced proficiency in standard Microsoft Office applications (Word, Excel, PowerPoint) to support analysis, reporting, and presentation of information.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
South London and Maudsley NHS Foundation Trust
Address
IOPPN
London
SE5 8AB
Employer's website
https://www.slam.nhs.uk/