Lead Procurement and Pharmacy IT Systems Technician

Job description

Job responsibilities

Procurement & Supply Chain

• Supervise purchasing, invoicing, and stock management processes, ensuring compliance withregional contracts (CMU), Trust financial procedures, and national guidelines.
• Assist in the purchasing of medicines, equipment, and resources usingWellsky ordering and Powergate.
• Ensure stock is managed effectively and minimising waste.
• Liaise with suppliers to resolve shortages, negotiate best prices for unlicensed/over-labelled medicines, and pursue cost-saving opportunities.
• Clarify price discrepancies, follow up credits, and amend supplier/product data on pharmacy systems.
• Attend regional/national procurement meetings in the absence of the Procurement Manager.
• Support controlled drug stock checks, date checks, and rolling audits in line with GDP and governance standards.
• Provide medicines information and advice to healthcare staff within scope of practice.
• Liaise with clinical pharmacists where supply shortages may impact on patient care and propose solutions.

IT Systems & EPMA

• Act asdeputy IT systems lead, supporting Wellsky and Wellsky
• Providefirst-line technical supportto pharmacy staff, escalating complex issues where needed.
• Collaborate with Trust digital teams to ensure accurate ePMA build and data transfer for new medicines and suppliers.
• Contribute to system development and optimisation projects to improve workflow, accuracy, and efficiency.
• Deliver training and maintain SOPs for pharmacy IT processes.

Leadership & Supervision

• Lead and support the procurement and IT team in the absence of the Pharmacy Procurement & IT systems Manager.
• Supervise ATOs, trainee pharmacy technicians, PTPTs, and trainee pharmacists in procurement and IT processes.
• Contribute to recruitment, training, and competency assessments.
• Lead daily huddles/meetings to disseminate information, allocate tasks, and foster team effectiveness.
• Support rota management.

Governance, Audit & Service Development

• Support the creation, implementation, and review of SOPs, policies, and governance frameworks relating to procurement and IT.
• Undertake audits of procurement processes, stock management, and IT system accuracy; contribute to KPI development.
• Investigate procurement errors or stock discrepancies and take appropriate corrective action.
• Ensure compliance withHealth & Safety, COSHH, and safe handling of medicines policies.
• Participate in service development projects to improve efficiency, reduce turnaround times, and maximise cost savings.

Financial & Data Management

• Assist with preparation of monthly reports on procurement activity, financial performance, KPIs, and savings initiatives.
• Ensure procurement activity aligns with the Trust medicines budget and identify opportunities for efficiency.
• Provide data for FOIs, benchmarking, Pharmex/Exend, and Trust governance reports.

Person Specification

Qualifications

• NVQ Level 3 Pharmaceutical Sciences or a recognised equivalent
• Registration with the General Pharmaceutical Council (GPhC) as a Pharmacy Technician

• Accredited Checking Technician
• Practice Supervisor
• CIPs
• Member of the Association of Pharmacy Technicians (APTUK)

Skills

• Excellent verbal and written communication
• Ability to write and implement procedures
• High level of knowledge of all Microsoft applications and pharmacy stock control systems
• Ability to work under pressure
• Good organisational skills

Experience

• Significant Hospital Pharmacy experience
• Management or supervisory skills
• Experience in a similar post
• Significant purchasing experience
• Experience liaising with Trust finance department and wholesaler finance to resolve disputes

• Experience of Racial Awareness/Diversity Training
• Previous experience of consortia purchasing
• Evidence of project work
• Experience building medicines on ePMA

Knowledge

• Stock Control and GDP
• Knowledge of NHS purchasing systems i.e Powergate, Wellsky, eProcurement, Crystal Reports
• Knowledge and relevant experience of ePMA with respect to drug configurations, formulary management and trouble shooting
• Knowledge of the ePACT system and ability to run reports
• Understanding of stock control, logistical systems and financial systems for medicines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website.

Employer details

Employer name

South London and Maudsley NHS Foundation Trust

Address

Maudsley

Denmark Hill

London

SE5 8AZ

Employer's website

https://www.slam.nhs.uk/