Data Quality/Failsafe Administrator
Job summary
West Midlands Child Health Information Service (WMCHIS)
Birmingham Community Health Care Trust (BCHC) - Central Hub, in partnership with South Warwickshire NHS Foundation Trust (SWFT) - South Hub & Midlands Partnership NHS Foundation Trust (MPFT) - North Hub have secured the contract for West Midlands Child Health Information Service (WMCHIS) for 2023 - 2029.
An exciting opportunity has arisen within SWFT for a Data Quality Failsafe Assurance Adminstrator - Child Health South Hub. Covering the South of the West Midlands (Coventry, Warwickshire, Herefordshire & Worcestershire).
Main duties of the job
The post holder will work within the Child Health Department (CHD) supporting the requirement to ensure that all data relating to the Healthy Child, Screening & Immunisation Programmes is of the highest possible quality.
The post holder will be responsible for monitoring the completeness of data fields within the Child Health Information System.
The post holder will contribute to the optimisation of data collection, validation and processing, including proposal for the improvement and or streamlining of existing processes and information presentation and at all times maintaining a high level of security and confidentiality of data.
The post holder will receive data from clinicians and prepare it into the required format to allow data uploads into the Child Health Information System (CHIS)
About us
Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work.
We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.
As part of our commitment to Equality, Diversity and Inclusion we encourage all applicants to complete a short survey. This can be accessed via the link below:
https://forms.office.com/e/ahWY3eAGM2
We appreciate you completing the survey.
Job description
Job responsibilities
Key Result Areas:
Processing of Birth notifications via the Batch processing and automatic email functionalities within the CHIS
Process data via the following systems / uploads:-
NHS Digital uploads
Demographic links facility within CHIS
Education Extracts via secure file from Local Authorities
Neonatal infant physical examination system (NIPE Smart)
Neonatal Hearing screening system (SMART4HEARING)
Newborn Bloodspot Failsafe system (NBBS Failsafe)
Hepatitis B Failsafe system (HepB Failsafe)
CarePlus electronic record transfer ( Facility within CHIS to transfer computerised copy of CHIS record nationally to other CHD)
National Spine Summary Care Record (SCR)
Health Intelligence Immunisation extracts / data Uploads
Fast Healthcare Interoperability Resource system (FHIR)
Provide a failsafe assurance role for the Hep B, Newborn bloodspot & Childhood Immunisation programmes. Escalating missed screens, late immunisations & noncompliance to Public Health England Screening & Immunisation Teams.
Produce and disseminate data quality reports from Child Health System to agreed departmental standards.
Liaise with Universal Nursing Teams, GP Practices and individuals to chase and correct data deficiencies highlighted in data quality reports on a daily basis.
Validate weekly reports concerning missing NHS numbers, duplicates, incomplete demographic details and other discrepancies.
Access the population registers of relevant NHS organisations and NHS strategic tracing services to check current patient demographic details.
Provide analysis support to Data Quality / Failsafe Team Leader by utilising appropriate query tools (e.g. Microsoft Excel, Access and other data sources for monitoring, forecasting and audit purposes.
Produce, distribute and follow up of following documentation to GP Practice, Health Visitors and other agencies.
Scheduling,
Queue lists,
Fail to Attend,
Out of circulation
Outstanding clinical session sheets.
Person Specification
Qualifications
- Educated to GCSE level or equivalent.
- NVQ Business and Administration 3 or RSA 3.
- GCSEs in Math's and English
- ECDL / MOST.
Experience
- Relevant office / administrative experience.
- Customer care experience
- Relevant experience of collecting, collating data, and creating reports
- Previous experience of a job requiring numeracy.
- Previous experience of working within the NHS.
- Previous experience of NHS Patient Administration System or Child Health System
- Proven experience of MS Office, MS Outlook, MS Excel
- Relevant experience of using National Strategic tracing Service (NSTS).
- Relevant experience of working within a busy environment
Skills
- Ability to demonstrate knowledge of recent NHS modernisation policies and strategies.
- Knowledge of NHS data standards.
- Knowledge of data analysis
- Excellent attention to detail.
- Evidence of excellent analytical and judgment skills
- Knowledge of Trust policies and procedures and understanding of Data Protection Act 1998 and patient confidentiality.
Personal Qualities
- Ability to work under pressure and deliver against short timescales
- Ability to prioritise and manage own workloads.
- Enthusiastic and motivated.
- Ability to work under own initiative, and work to tight deadlines
- Accurate and methodical
- Ability to project a professional, courteous image at all times.
- Ability to work flexible hours if required.
Other Job Requirements
- Willingness to undertake training and develop within the role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
South Warwickshire University NHS Foundation Trust
Address
Cygnet Court
56 Timothy's Bridge Road
Stratford Upon Avon
CV37 9NW
United Kingdom
Employer's website
https://www.swft.nhs.uk/