Events Assistant
Job Title: Events Assistant - Contract Role
Outside IR35 £120 per day Location: Flexible working with 2 days per week in a London-based office (plus travel to a European city in early June).Contract Duration: 9 Weeks (Mid-April - Mid-June)
About the Role
We are seeking a highly experienced and professional Executive Assistant to join on a short-term contract, supporting the delivery of a major international technology event. I will need to see good hands on experience on your CV in a similar events assistant role, ideally for a large scale, global, event. Large events experience rather than small pop up events experience is what is required here
You will play a key role in the planning and execution of a high-profile industry summit, acting as a primary point of contact for senior stakeholders and guest speakers. This role requires a polished, detail-oriented professional who can operate confidently in a fast-paced, high-visibility environment.
Key Responsibilities
Speaker Management
- Maintain and manage a comprehensive speaker database (including internal, client, and partner speakers)
- Collect and track key speaker information such as job titles, headshots, and company assets
- Manage speaker registration, legal documentation, and presentation submissions
Team Support
- Assist with updating event web pages and speaker information
- Organise and manage calendars, documents, and shared files
- Provide administrative support to senior stakeholders across marketing and event teams
- Track and organise information using collaborative digital tools
Speaker Liaison
- Deliver a high-touch experience for guest speakers, managing logistics, rehearsal schedules, and requirements
- Act as a key point of contact, ensuring a smooth and professional speaker experience
Event Support (On-site)
- Travel to a European location to support live event delivery
- Assist with speaker rehearsals and coordinate with technical teams
- Provide on-site support during event days, ensuring sessions run smoothly
- Troubleshoot and resolve any issues in real time
Required Skills & Experience
- 10+ years' experience as an Executive Assistant or in a similar role
- Strong organisational and administrative skills with exceptional attention to detail
- Excellent communication skills, with the ability to engage confidently with senior stakeholders and executives
- Proven ability to manage multiple priorities in a fast-paced environment
- Ability to work both independently and collaboratively
- Flexible and adaptable approach to changing requirements
- Willingness and availability to travel for event delivery
Desirable Experience
- Experience supporting events or working in event delivery environments
- Exposure to the technology sector
- Familiarity with collaborative workplace tools (e.g. cloud-based document and workflow platforms)
What's on Offer
- Opportunity to support a high-profile international event
- Hands-on experience in event delivery and speaker management
- Fast-paced, collaborative working environment
- Travel and accommodation expenses covered for event delivery
Key Dates
- Start: Mid-April
- Contract Length: 9 weeks
Event Delivery: Early June (European travel required). The travel to the event in Europe will be fully expensed along with day to day food / essentials there.
Sphere Digital Recruitment is acting as an Employment Business in relation to this vacancy.