Scanning Assistant

Job description

Job responsibilities

MAIN RESPONSIBILITIES

Communication

Recognise the importance of effective communication and communicate effectively with patients, carers, team members, and external partners.

Recognise peoples needs for alternative methods of communication and respond accordingly.

The post-holder will discuss with their line manager in a timely way, any problems or challenges they may have delivering the responsibilities of the post.

Document management

Receive and organise documents and communications received.

Scan, or otherwise process, documents into SystmOne in a timely manner.

Communicate with other professionals and share documents as appropriate (for example child protection reports).

Information Management and Technology

Use SystmOne and NHS email systems effectively and safely, being mindful of confidentiality and business-sensitive information.

Health, Safety and Security

The post holder will be aware of their obligations under health and Safety law, and the obligations of St Georges Medical Centre as a safe employee.

The post-holder will be aware of Practice policy and legal obligations to self and others with regard to health, safety and security.

Actively identify, report, and correct health and safety hazards and infection hazards immediately when recognised.

Use personal security systems within the workplace according to Practice guidelines.

Use appropriate infection control procedures, and maintain work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed.

Make effective use of training to update knowledge and skills, and initiate and manage the training of others.

Personal/Professional Development

The post-holder will participate in all mandatory training and any other training programme considered appropriate by the Practice Manager.

Quality

Assess own performance and take accountability for own actions, either directly or under supervision.

Alert other team members to issues of quality and risk.

Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance.

Effectively manage own time, workload and resources.

Apply Practice policies, standards and guidance.

Participate in audit where appropriate.

Equality and Diversity

The post-holder will be aware of the Practices duties in law, not least the UK Equalities Act (2010) and support the equality, diversity and rights of patients, carers and colleagues, including:

Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation.

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.

Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Confidentiality

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. The post-holder may also have access to information relating to the Practice as a business organisation.

All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Safe employment checks

Because of the access to patients, access to confidential information and access to the Practice site that this post holder will have, a satisfactory enhanced Disclosure and Barring Service check will be required.

Person Specification

Qualifications

• GCSEs (or equivalent) grade C or higher in both Maths and English.
• Good personal organisation and time management including prioritisation of workload.
• Good written and verbal communication.
• Essential computer skills (email, Word, Excel)
• Willingness to learn and develop.
• Diligence and attention to detail.
• Ability to maintain patient confidentiality.
• Ability to work well with others.
• Of good character.
• Willingness to work flexibly on occasions.
• Acceptable Enhanced DBS report.
• Acceptable verbal references.
• Confirmation of permission to work legally in UK.

• Higher level qualifications (eg AS- or A-levels, undergraduate degree).
• Computer skills qualification.
• Working in primary care and GP Practice.
• Using SystmOne.
• Working in health or social care sector.
• Excellent communication.
• Good fit with the Practice team.
• Manages pressure and stress effectively for self and others.
• Self-confidence.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

St George's Medical Centre

Address

2a Parsons Lane

Littleport

Cambridgeshire

CB6 1JU

United Kingdom

Employer's website

https://www.stgeorges-littleport.co.uk/