HR and Office Coordinator

Join Our Team as an HR and Office Coordinator!

Do you thrive in a dynamic and fast-paced environment? We have an exciting opportunity for an HR and Office Coordinator to join our innovative team!

The HR and Office Coordinator plays a key role in ensuring the smooth day‐to‐day operation of the office. Acting as a central point of contact, the role supports administration, facilities, HR processes, and compliance, keeping the workplace organised and running efficiently. This is a visible and varied role that contributes directly to an effective working environment and offers an excellent opportunity to gain broad, hands‐on experience for those looking to build a career in operations or HR.

About Us: We are a diverse, social, and vibrant team based in the heart of Leeds City Centre. Our working hours are 9am-5pm.

Key Responsibilities:

Office Administration

• Provide general administrative support including managing correspondence, filing, and document organisation
• Maintain accurate and well-structured records, both digital and physical
• Adapt a ‘one team’ approach being prepared to support administrative tasks across the teams

Office Coordination & Facilities

• Ensure the office environment is well-maintained, organised, and fully functional
• Manage office supplies, stationery, and equipment—monitoring stock and placing orders as needed
• Coordinate with external vendors and service providers (e.g. cleaning, maintenance, utilities)
• Oversee meeting room setup, bookings, and readiness for internal and external use
• Act as the go-to person for day-to-day office queries and practical support including visitor arrangements

HR Support

• Assist with onboarding and offboarding processes, including preparing documentation and coordinating logistics
• Maintain employee records and ensure documentation is accurate and up to date
• Support recruitment activities such as scheduling interviews and communicating with candidates
• Assist with basic HR administration and documentation as required

Compliance Administration

• Maintain and organise compliance records, including policies, certifications, and acknowledgements
• Track deadlines for required training, certifications, and documentation updates
• Liaise with relevant subject matter experts (whether internal or external) to organise visits, arrange training sessions or prepare documentation.
• Help ensure administrative processes align with internal policies and regulatory requirements

Ideal Candidate:

Key Strengths For The Role:

• Previous experience in an administrative, office support, or coordination role (or strong transferable experience)
• Strong organisational skills with the ability to manage multiple tasks and priorities
• High attention to detail and accuracy in record-keeping
• Confident using standard office software (e.g. Microsoft Office or Google Workspace)
• Clear and professional communication skills, both written and verbal
• Ability to work independently while also supporting a wider team

Personal Qualities:

• High levels of discretion and confidentiality. Ability to deal with sensitive information with the highest standards of professionalism and integrity
• Reliable and proactive—you take ownership of tasks and follow them through
• Practical and solutions-focused, with a willingness to help wherever needed
• Calm under pressure and able to prioritise effectively
• Approachable and professional, comfortable interacting with colleagues at all levels
• Takes pride in keeping things organised, accurate, and running smoothly

Training and Development: We offer full-service training within a comprehensive onboarding program, including sales training where appropriate.

What’s in it for You?

• Competitive Salary
• Growth Culture: Thrive in a culture that champions excellence, encourages growth, and embraces diversity.
• Wellbeing: Access to Wisdom Wellbeing App, Health Assured Employee Assistance Programme, cycle to work scheme, Access to discounts to health products and services.
• Generous Leave: 25 days annual leave plus your birthday off! Also, 8 Bank Holidays on top.
• Flexible Working: Hybrid/flexible working opportunities.
• Benefits: Contributory pension scheme, regular team events e.g company off site days
• Prime Location: Leeds City Centre location (5 mins walk from the train station).
• Office Perks: Fabulous office with amazing views, free fruit, and proper coffee!
• Team Environment: Social and diverse team.

Ready to Apply? If you’re excited about this opportunity and believe you’re the perfect fit, we’d love to hear from you! Click apply now and start your journey with us. Join us and be part of a team that values excellence, growth, and diversity.