Mandatory Training and Systems Co-ordinator/Assistant
Job summary
We are looking for a part time Administration Assistant to join us on a 9 month fixed term contract/secondment to support the MyLearning Team whilst the team lead is on maternity leave.
Led by the Associate Director of Education and Talent Management, you will work closely with the wider department and Trust in providing a positive and rewarding learning journey for all staff, volunteers and service users.
Main duties of the job
Duties will involve supporting new and existing staff members in accessing our learning management system, MyLearning, and by building upyour knowledge of the system, support the team in maintaining it effectively.
You will need to manage your time effectively, prioritising deadlines and conflicting demands, great organisational skills and a desire to providebrilliant customer service. You must be flexible and able to work across the Trust, if necessary.
This is an exciting and rewarding opportunity, suitable for someone who is enthusiastic about supporting others, dealing with people at all levelsboth internally and externally. You must have a helpful and flexible attitude and a willingness to work as part of a busy team, as well as the abilityto work alone.
Whilst some prior knowledge of the system would be an advantage, full training will be given to the right candidate to build knowledge and understanding.
About us
This post may have a requirement to travel on across Trust sites on occasion and you will need to be flexible with hours.
The team is currently workingremotely for part of the week and whenever possible you will be working from home too.
This position is a 9 month fixed term, part time contract for 24 hours per week. Ideally these hours will be spread evenly over the week however there may be flexibility for the right candidate.An interview date will follow once the application process has closed.
Job description
Job responsibilities
We are looking for someone who has effective communication skills, competent in a variety of computer skills, in particular, Microsoft 365 and other trust platforms. Some prior knowledge of the MyLearning system would be an advantage but not essential as full training will be given.
You must have excellent communication skills, the ability to manage competing demands and deadlines, great organisational skills and a desire toprovide brilliant customer service.
You must be flexible, able to work across the Trust on occasion.
This is a busy, exciting and rewarding opportunity, suitable for someone who strives for excellence and is enthusiastic about supporting and facilitating the progression of others.
You must have a helpful and flexible attitude and a willingness to work as part of a busy team, as well as the ability to work alone.
You must beable to use your initiative and be able to produce high quality materials and help manage office systems effectively and efficiently.
You will dealwith people at all levels internally and externally.Your base of work will be at our EastSussex offices at Woodside Annexe, Hellingly with home working included.
An interview datewill follow once the application process has closed.
Person Specification
Qualifications
- English and Mathematics at a level 2 / GCSE grade A* - C / 2017 Grade 9 - 4 - essential
- Level 2 or equivalent qualification
Knowledge/Experience
- Recent and relevant secretarial and administrative experience
- Experience of minute taking, producing reports and complex documents
- Experience of data inputting and databases
- Experience of working as part of a team
- Experience of generating own correspondence
- Experience of maintaining office systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Woodside Annexe Hellingly
The Drive
Hellingly
BN27 4ER
United Kingdom
Employer's website
https://www.sussexpartnership.nhs.uk/