People & Culture Data and Systems Transformation Coordinator

Summary of the role

This is not a standard HR admin role.

We are rebuilding our People function from the ground up and implementing a new HR system. Before we can do that, we need to fix the foundations - and this role is central to that mission.

You will lead the audit, clean-up and transformation of all People data,  ensuring it is accurate, compliant and ready to power a modern HR system.

This is a rebuild, not a replacement.

You will help us define what “good” looks like  for People data and systems.

This is a fast-paced, high-impact role where you will see the results of your work immediately.

Key Responsibilities

1. Data Audit & Transformation:

• Audit all employee data, files, and records across the full lifecycle
• Identify gaps, inconsistencies, and compliance risks
• Cleanse and standardise datasets ready for HRIS migration
• Create clear data structures, formats, and naming conventions

2. HRIS Implementation Support:

• Prepare data for upload into the new system
• Support system testing and validation
• Work directly with the Transformation Specialist on implementation planning
• Help design simple, sustainable future data processes

3. Compliance & Governance:

• Ensure personnel records meet safeguarding, GDPR and statutory requirements
• Bring all files to an audit-ready standard
• Support accuracy of key compliance records (e.g. vetting documentation)

4. Process Redesign:

• Identify inefficient manual processes
• Help move the team from admin-heavy to system-led working
• Embed controls to maintain ongoing data integrity
• Supporting the P&C Team with data led culture change

5. Quality Assurance:

• Act as the team’s data accuracy expert
• Build simple checks and reporting to maintain standards.