Personal Assistant & Receptionist

Job title: Personal Assistant & Receptionist

Location: Reading – 5 days a week in the office 

Salary: up to £35,000 per annum

Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more.

XMA is looking for a warm, professional and highly organised Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a unique role combining front-of-house responsibility with high-level Executive support - ideal for someone who thrives in a fast-paced, people-focused environment.

You’ll be the welcoming face of XMA HQ and a trusted right-hand to a small group of senior Executives, helping everything run smoothly behind the scenes.

Join XMA - a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80’s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we’re an independent UK company with full geographic coverage – and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real-life outcomes. We collaborate closely to bring that positive impact home.

Key Responsibilities: Personal Assistant & Receptionist

Front of House

• Welcoming visitors, clients and colleagues at our HQ reception
• Providing refreshments and supporting meetings and events
• Acting as the go-to contact for anything relating to the building and meeting spaces

Executive Support

• Managing diaries, calendars and meeting schedules
• Coordinating appointments and ensuring Executives are fully prepared
• Acting as a professional gatekeeper for key stakeholders

Travel & Logistics

• Booking UK and international travel (flights, hotels, transfers, visas)
• Preparing detailed itineraries and handling last-minute changes

Meetings & Events

• Organising board meetings, leadership sessions and client events
• Preparing agendas, packs and presentations
• Taking minutes and tracking actions

Administration & Projects

• Drafting and formatting documents and presentations
• Managing expenses, invoices and purchase orders
• Supporting research, projects and strategic initiatives

Requirements: Personal Assistant & Receptionist

We’re looking for someone who enjoys working at the heart of a busy HQ, confidently balancing Executive support with being the welcoming first point of contact, and who takes pride in keeping everything running seamlessly behind the scenes. You'll be someone who is:

• Naturally organised and calm under pressure
• Confident dealing with senior stakeholders
• Friendly, professional and welcoming
• Discreet, reliable and trusted with confidential information

You’ll ideally have:

• 2+ years’ experience in a PA, EA, Office Manager or senior admin role
• Strong diary and travel coordination skills
• Excellent written and verbal communication
• Confidence using Microsoft Office (Outlook, Word, PowerPoint, Excel)
• A proactive, “no job too small” mindset

We’re proud to be recognised as a Disability Confident Level 3 Employer—the highest level in the UK Government’s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities are

given fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role.

 We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is (url removed), we will be happy to action your requests.

Keywords: Personal Assistant, Team Assistant, Receptionist, Corporate Receptionist, Coordinator, Executive Assistant, Diary Management, PA, Reading, Front of House Administrator, Senior Administrator, Executive Support