Inventory Management Deployment Officer
Job summary
The Inventory Management Deployment Officer will be responsible for supporting the maintenance of the system and associated catalogues, in addition to implementing the solution into new areas, both for stock control and patient scanning, in liaison with the Scan4Safety Systems Manager.
The role will be specific to The Dudley Group NHS Foundation Trust (DGFT), however, will be part of the wider DGFT and Sandwell & West Birmingham NHS Trust Group Scan4Safety team.
Main duties of the job
The role is required toSupport Head of Local Delivery & Group Scan4Safety Systems Manager in the daily maintenance, accuracy and integrity of the Trust's IMS system. It involves working closely with and under the supervision of the Head of Local Delivery & Group Scan4Safety Systems Manager and NHS Supply Chain colleagues to work collaboratively with Trust stakeholders to manage the development and maintenance of catalogues to support the IMS deployment. To support the Head of Local Delivery with all process and business documentation for the IMS solution and be responsible for the accuracy and integrity of the Trust's IMS data, liaising with suppliers and customers as required, including taking an active role in the IMS deployment project, managing key project tasks. To support departments relevant to the IMS with actions required for deployment, including stock checking, system training and post-implementation support. As well as to conduct materials management duties for areas as needed, utilising the IMS technology to check stock levels and re-order goods, as well as to put away stock into storerooms as required, ensuring the Trust's standardised ward stock process is followed.
Engagement of stakeholders such as NHS Supply Chain and the IMS supplier to optimise the project delivery and work with the Group Scan4Safety Systems Manager, providing them with support as needed in the effective management of the IMS programme.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.
As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.
Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)
Job description
Job responsibilities
Principal Duties & Responsibilities:
Support Head of Local Delivery & Group Scan4Safety Systems Manager in the daily maintenance, accuracy and integrity of the Trusts IMS system.
Working closely with and under the supervision of the Head of Local Delivery & Group Scan4Safety Systems Manager and NHS Supply Chain colleagues to work collaboratively with Trust stakeholders to manage the development and maintenance of catalogues to support the IMS deployment.
Support the Head of Local Delivery with all process and business documentation for the IMS solution.
Responsible for the accuracy and integrity of the Trusts IMS data, liaising with suppliers and customers as required.
Take an active role in the IMS deployment project, managing key project tasks.
Support departments relevant to the IMS with actions required for deployment, including stock checking, system training and post-implementation support.
Conduct materials management duties for areas as needed, utilising the IMS technology to check stock levels and re-order goods.
Put away stock into storerooms as required, ensuring the Trusts standardised ward stock process is followed.
Engagement of stakeholders such as NHS Supply Chain and the IMS supplier to optimise the project delivery.
Work to the Group Scan4Safety Systems Manager, providing them with support as needed in the effective management of the IMS programme.
GENERAL ADMINISTRATIVE DUTIES
Use of e mail, electronic diaries, internet/intranet, word processing, copy typing, creating databases, spreadsheets and PowerPoint presentations.
Create and maintain user roles & responsibilities including catalogue and IMS access.
Develop and maintain administrative systems to ensure project deadlines are adhered to.
Administer system menus, static data and manage background processes within the IMS.
Ensure effective communication with Procurement department in order to maximise catalogue usage and IMS stock profiles.
Provide cover for Procurement roles as required based on annual or other leave.
Update HTE and Supplier electronic catalogues as needed to ensure correct IMS data.
Identify spend that would be optimised in IMS system management and address this with end users.
Assist users with application issues and maintain a issues log where these are escalated to the IMS system supplier.
The post holder will support the Group Scan4Safety Systems Manager to work in collaboration with the IMS Steering Group to report and present the Trusts overall performance with regards to IMS deployment.
TRAINING
Delivery of training targeted to IMS users to meet individual and department requirements.
Training other Trust users where work activity may overlap with the use of the IMS system.
Support training on the deployment of Scan4Safety methodology at the relevant stage of the project.
Provide post-implementation support in the effective use of the system.
AD HOC PROJECT WORK
Support the establishment of baseline stock profiles for areas due to have IMS implementation.
Support the monitoring of stock performance within relevant areas, tracking stock benefits.
Supporting clinical areas as needed with tasks related to the IMS system and effective stock management within their areas.
Ensure effective administrative functions (e.g. running reports, etc).
Testing of enhancements and changes to the system
Assistance and support with the implementation of new developments within the IMS system.
Person Specification
Qualifications and Education
- Diploma/NVQ3 IT information/ ECDL (European Computer Driving License or relevant experience with IMS / procurement systems.
Experience
- Can manage multiple projects simultaneously, can prioritise well and enjoys working on complex projects
- Understanding of inventory management systems
- Computer literate and detailed knowledge of basic computer packages e.g. Microsoft Office, Internet and Access based equipment scheduling and ordering systems
- Ability to produce reports from the IMS system
- Experience of working within the NHS and an understanding of current issues
Knowledge and Training
- Project management experience
- Experience of project management activity
- Knowledge of additional procurement systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
The Dudley Group NHS Foundation Trust
Address
Russells Hall Hospital
Pensnett Road
Dudley
DY1 2HQ
United Kingdom
Employer's website
https://www.dgft.nhs.uk/