Estates Maintenance CAFM & Asset Lead
Job summary
This is an exciting opportunity to join The Hillingdon Hospitals NHS Foundation Trust at a pivotal time as we transform and modernise our Estates Maintenance service.
As part of a major Estates Maintenance restructure, we are seeking an experienced and highly organised Estates Maintenance CAFM & Asset Lead to take operational ownership of the Trust's Computer Aided Facilities Management (CAFM) system and Estates asset management function across Hillingdon Hospital and Mount Vernon Hospital.
Reporting to the Estates Maintenance Operations Manager, you will lead the administration, development and continuous improvement of the Estates CAFM system, ensuring the integrity of maintenance records, statutory compliance information, asset registers and operational performance data. You will also provide direct line management to the Estates Maintenance Helpdesk Coordinator and Estates Maintenance Stores & Logistics Coordinator, supporting the delivery of a modern, efficient and digitally enabled Estates Maintenance service.
This newly created permanent post forms a key part of the Trust's Estates Maintenance restructure and will play a significant role in supporting the Trust's New Hospital Redevelopment Programme, digital transformation strategy and long-term asset management objectives.
Main duties of the job
The successful candidate will be responsible for:
- Leading the day-to-day administration, governance and continuous development of the Trust's Estates CAFM system.
- Managing Estates asset registers, electronic asset tagging, lifecycle information and asset data quality.
- Producing operational performance dashboards, management reports and KPI information to support decision making.
- Coordinating Planned Preventative Maintenance (PPM), reactive maintenance records and statutory maintenance documentation.
- Supporting contractor management through monitoring performance information, compliance records and operational reporting.
- Supporting compliance assurance, audit readiness and governance reporting.
- Managing operational documentation, digital records and maintenance information to ensure accuracy and audit compliance.
- Providing direct line management to the Estates Maintenance Helpdesk Coordinator and Estates Maintenance Stores & Logistics Coordinator.
- Supporting implementation of the Estates Maintenance restructure and ongoing digital transformation initiatives.
- Working collaboratively with Estates operational managers, contractors and wider Trust stakeholders to improve operational performance and service delivery.
- Supporting the Trust's New Hospital Redevelopment Programme through CAFM integration, asset onboarding and digital asset management activities.
About us
The Hillingdon Hospitals NHS Foundation Trust is the only acute Hospital in the London Borough of Hillingdon and offers a wide range of services including accident and emergency, inpatient care, day surgery, outpatient clinics and maternity services. The Trust's services at Mount Vernon Hospital include routine day surgery, delivered at a modern treatment centre, a minor injuries unit and outpatient clinics.
The safety and well-being of our patients and of our staff is paramount and we are making urgent improvements to address this - particularly in infection prevention and control. We are making progress and going forward by working in partnership with local GPs, charities,community services, academic partners, our local authority, neighbouring hospitals and the wider North West London Integrated care system, and ensuring that we listen and work in partnership with our local population. We are absolutely focused on ensuring that our hospitalsprovide high quality, safe and compassionate care, while drive forward the building of the new Hillingdon Hospital.
We have over 3,500 members of staff that are proud to care for nearly half a million people, with a vision to be an outstanding provider of healthcare through leading health and academic partnerships, transforming services, to provide the best care where needed.
Job description
Job responsibilities
For full details of the duties, responsibilities, person specification and essential criteria for this role, please refer to the attached Job Description and Person Specification.
Person Specification
Person Spec
- Relevant qualification in Business Administration, Facilities Management, Estates Management, Engineering Administration, Asset Management or equivalent experience
- Evidence of continued professional development relevant to CAFM systems, Estates administration or asset management
- Experience of working with CAFM systems or maintenance management systems
- Experience of maintaining asset registers, operational records or maintenance databases
- Experience of administrative support within an Estates, Facilities or engineering environment
- Good understanding of CAFM systems and maintenance administration processes
- Strong IT skills including Microsoft Office applications and database systems
- Relevant CAFM system training or qualification
- Relevant Supervisory or Management training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
The Hillingdon Hospital NHS Foundation Trust
Address
Hillingdon Hospital
Hillingdon Hospital
Uxbridge
UB83NN
United Kingdom
Employer's website
https://www.thh.nhs.uk/index.php