Health Records Assistant
Job summary
An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Health Records team at the Newcastle upon Tyne Hospitals NHS Foundation Trust as a Health Records Assistant.
The Health Records department is responsible for the running of the central Scanning Bureaus for the Trust. The department is looking for an individual to support the Health Records team within the Scanning Bureau, undertaking project work within the department.
- Interview Date Thursday 20 August 2026
- 37 Hours 30 Minutes/Week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
- We are looking for an individual who are organised, flexible, enthusiastic and well-motivated to take on the role of a Health Records Assistant.
- You will work closely with colleagues, contributing to all work carried out within the department. This will involve working within the Scanning Bureau, working in the Health Records libraries and working on projects with the Office Managers.
- To join our team, you must be committed to the delivery of a first-class administrative service. As well as having strong communication and interpersonal skills. Previous experience working within a Health Records setting is desirable, though not essential.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
With around 2 million contacts with patients every year, we deliver care from:
- Royal Victoria Infirmary (RVI)
- Freeman Hospital
- Newcastle Dental Hospital
- Cramlington Manor Walks
- Urgent treatment centres
- Newcastle Fertility Centre
- Northern Centre for Cancer Care, North Cumbria
- Northern Genetics Service
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
- To provide an effective and efficient health records service that will deliver the timely availability of the health record to support patient care
- To manage the digitised data that forms part of the electronic patient record
- To provide an effective and efficient Scanning Bureau service that will include the preparation, scanning, validation and uploading of diverse document types
- To participate in the archiving process of the paper health record and any re-call
- To undertake the prompt processing of deceased patient paper health records
- To continue to develop and maintain competencies in all areas of work
Person Specification
Qualifications & Education
- NVQ Level 2 in appropriate subject (or on pathway) or equivalent experience
- Good Literacy and Numeracy skills
- Microsoft Office Skills Training (MOST) qualification or IT qualification
Knowledge & Experience
- Knowledge of Data Protection 2018/GDPR
- Knowledge of Confidential Issues
- Knowledge of NHS
- Understanding of Medical Records Service
- Experience in a busy working environment.
- Telephone experience
- Operational knowledge of document scanning /hardware
Skills & Abilities
- Ability to communicate with members of the public, all staff and health care providers
- Organisational skills.
- IT skills in Windows based applications
- IT skills/keyboard skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Newcastle upon Tyne Hospitals NHS Foundation Trust
Address
Trustwide
317 Trustwide
NE7 7DN
United Kingdom
Employer's website
https://careers.nuth.nhs.uk/why-us