Portfolio Manager

Job description

Job responsibilities

• The post holder is required to develop, manage and implement a large portfolio of IT projects and programmes for the Trust. The post holder will be responsible for, together with senior managers and clinical staff, to provide strategic direction in respect of operational and project led services across the Trust and developing a draft data and digital implementation plan, to deliver the NHS England data and digital framework to 2026.
• To develop and lead the Project and Business Analyst function. Directing training to ensure that resources are aligned to ensure projects are delivered with the appropriate level of support for clinical and operational delivery.
• Overseeing the delivery of the Data and Informatics Project portfolio and coordinate project interdependencies. The post holder will, under the direction of the North East and Yorkshire Genomic Medicine Service (NEYGMS) Data and Informatics Director, be responsible for all services activities relating to the digital design and delivery of clinical solutions for NEYGMS, the Trust and external partners.
• To make a significant contribution to the aspects of the Data and Informatics strategy, which enables the Trust to meet its business goals and to achieve statutory and business reporting requirements. The post holder will be required to work both regionally, nationally and across the Genomic Medicine Service network, establishing the digital linkages needed to establish the lines of communication between key stakeholders.
• To give comprehensive support and advice to a range of senior managers, on a range of highly complex or contentious issues. The post holder will advise on technology strategies and assess emerging technologies for their value and validity to the NEYGMS business.
• Owns, develops, and manages the corporate programme framework and implements those disciplines across the organisation ensuring deliverance of a professional, high-quality service.
• To assist with the management and operation of NEYGMS Data and Informatics, the post holder will be required to deputise for the NEYGMS Data and Informatics Director in both regional and national meetings as required.
• To ensure the timely and accurate production of programme status reports for senior management and Trust Board. The post holder will report directly to the NEYGMS Director of Data and Informatics and be accountable to the NEYGMS Managing Director, Operations Director and Laboratory Services Director.
• To lead the Data and Informatics Project Management team with matrix management of other IT staff as required. The post holder will analyse and report on a range of options in order to contribute to decision making regarding major strategic programmes such as the implementation, roll out and future versions of a new region-wide Laboratory Information Management System (LIMS).
• Development and delivery of a comprehensive portfolio of work comprising of programmes, projects, technical requests, and feasibility studies.
• Client interaction, including developing a pipeline of work from the client, managing programmes/project priorities with the client, financial and project tracking, and reporting. The post holder will advise NEY GMS on the most effective way to utilise existing investment in digital solutions and associated technology.
• Responsible for the leadership and management of a team of Project Managers and Business Analysts.
• Active leadership in the areas of information governance and information security, systems integration, quality control, standards, working practices and continuous improvement with adherence to and compliance with NHS methodology policy and procedure.
• Quality and Assurance and control over Programme/Project execution and outcomes including initial point of review for governance packs, prioritisation challenges, cost & resourcing pinch points. The post holder will advise NEYGMS on Information Governance and Information Security compliance of all programmes and projects and ensure that appropriate IG and IS measures have been created and are in operation.
• Managing effective interfaces in order to maintain an end-to-end view of programme priorities and direction.
• Owns and maintains a register of portfolio risks and issues, including mitigation plans. Ensuring that these are escalated and acted upon effectively.
• Provide advice and guidance to programmes and projects on processes and controls, building an improved understanding and capability in conformance to defined governance and practices.
• Inform major investment decisions that can impact on Trust performance.
• Experience of managing stakeholders and debate, up to Director level.

Person Specification

Qualifications & Education

• Educated to relevant Masters level or equivalent level of qualification and experience e.g. IT, Business, Health or have extensive experience with an informatics and analytical focus, some of which must have been at a senior management level

Knowledge & Experience

• Experience with project management and have demonstrated success in delivering business and technical change programmes in a large organisation and the delivery of the digital delivery and development agenda
• Demonstrable track record of delivering all elements of complex programmes/projects and managing the complete systems development life cycle, from systems analysis and design through to system delivery, in a demanding and dynamic environment
• High level and current awareness of IT and other developments in support of electronic health information. Ability to identify examples of national and international best practice and to ensure that the GMS benefits from innovations in Digital Design
• Expert knowledge in programmes and project management and the delivery of these services
• A proven track record of people and systems management within a demand led service environment

• Experience of other organisations of similar size and complexity within or outside of the NHS

Skills & Abilities

• Have a clear understanding of the NHS organisation and ability to keep abreast of the NHS modernisation agenda, be able to evolve their department accordingly to provide optimal support to the organisation
• Excellent inter-personal and communication skills with the ability to communicate a wide variety of complex information to senior managers, clinicians and other staff across different professional groups and organisations
• Excellent analytical and numerical skills - confident with statistics and their presentation. Formal training or experience in advanced use of Microsoft Excel, Business Intelligence tools (e.g. PowerBI, Tableau, QuickSight) and Structured Query Language (SQL)
• Ability to lead change, drive reform and champion Digital Design and Delivery Solutions based organisational change initiatives
• Ability to work at a strategic level. (Including a proven record of achievement in strategic planning, policy development and implementation)
• Ability to communicate at Board level. (including the ability to present to and engage a high level managerial or clinical audience)
• Ability to understand and apply Information Governance and Data Protection law and regulations, and to advise senior stakeholders and Team members on application and implications of IG on Digital Design and Delivery Solutions
• High level analytical skills and the ability to draw qualitative and quantitative data from a wide range of sources and present in a clear and concise manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust

Address

Trustwide

317 Trustwide

NE1 4LP

Employer's website

https://careers.nuth.nhs.uk/why-us