Project Coordinator
Job summary
The Project Co-ordinator will be an integral member of the Application Support Team, responsible for contributing towards the delivery of projects and co-ordinating project inter-dependencies, for the three electronic patient record systems in use at the Trust: Oracle Health Millennium, SystmOne and ICE. The Project Co-ordinator will be responsible for directing, organising and controlling project and PMO activity under the direction of the Head of PMO.
The successful candidate should possess excellent communication and organisational skills, knowledge of project delivery and Microsoft office suite and be able to work to tight deadlines. A comprehensive range of practical, analytical skills and experience of project delivery, programme management and a current recognised project management qualification would be advantageous.
- Interview Date: 4 November 2026
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37 hours 30 minutes/week
- You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
NO AGENCIES PLEASE
Main duties of the job
Contribute towards the delivery of the IT Services Programme/Portfolio and co-ordinate project inter-dependencies.
Co-ordinate the EPR Sprint and Release schedules.
Ensure the timely and accurate production of project status reports.
Assists with project schedules, deliverables, assignments, tasks, project meetings (scheduling and meeting notes), status reporting, communication, and action items as required.
Assists Application Support Team to track work, tasks, and project assignments, working to keep project on-time, and within budget.
Manages and delivery project lite projects.
Assists in managing MS Project tasks, such as running reports and analysis.
About us
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
With around 2 million contacts with patients every year, we deliver care from:
- Royal Victoria Infirmary (RVI)
- Freeman Hospital
- Newcastle Dental Hospital
- Cramlington Manor Walks
- Urgent treatment centres
- Newcastle Fertility Centre
- Northern Centre for Cancer Care, North Cumbria
- Northern Genetics Service
These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.
We also have offices at Regent Point in Gosforth and community sites.
Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.
For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust
Job description
Job responsibilities
The Project Coordinator is an integral member of the Application Support team which is responsible for delivering projects of varying size and complexity. The Project Coordinator is responsible for directing and organising project activities, under the direction of the EPR Manager.
Job Purpose
- Contribute towards the delivery of the IT Services Programme/Project portfolio and co-ordinate project inter-dependencies.
- To ensure the timely and accurate production of project status reports for
- Assists with project schedules, deliverables, assignments, tasks, project meetings (scheduling and meeting notes), status reporting, communication, and action items as required.
- Assists Project Managers and project teams to track work, tasks, and project assignments, working to keep projects on-time, and within budget.
- Manages and delivers a project light
- Assists in managing MS Project tasks such as running reports, analysing resources and supporting time tracking
- Assists with, and monitors, project budgets
Person Specification
Qualifications & Education
- NVQ Level 4 or equivalent qualification / experience
- Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email.
- Hold a current recognised project management qualification
- Skilled use of Microsoft applications including Word, Excel, PowerPoint, Project, Visio and email.
Knowledge & Experience
- Experience of inter-agency working involving multiple complex and diverse partners
- Descriptive understanding of Information Technology terminology and services.
- Descriptive understanding of Information Management terminology and services.
- Experience of other large scale organisations of similar size and complexity within or outside of the NHS
Skills & Abilities
- Be competent with the Microsoft Office Suite
- Strong multi-tasking and organisational skills
- Effective communication skills including verbal, written and presentation skills
- Ability to write clear concise reports, letters, minutes and documents using a good standard of English.
- Ability to collate and articulate requirements information from a variety of sources e.g. via interviews, workshops and published material.
- Strong workshop facilitation / presentation skills.
- Systems analysis and process redesign skills to be able to analyse highly complex multi stranded information.
- Ability to manage / understand Service Level Agreements.
- Planning and development of short, medium and long-term initiatives within sphere of work.
- Planning and development of short, medium and long-term initiatives within sphere of work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
The Newcastle upon Tyne Hospitals NHS Foundation Trust
Address
Regent Point
317 Regent Point
NE3 3HD
United Kingdom
Employer's website
https://careers.nuth.nhs.uk/why-us