Project Manager

Job description

Job responsibilities

You will be responsible for providing day-to-day project management leadership, including governance coordination, implementation planning, progress monitoring, and stakeholder engagement. Working closely with national programme teams and local stakeholders, you will ensure alignment between national objectives and successful local delivery.

This role is ideally suited to an experienced project manager with a strong track record in leading complex change or digital transformation initiatives. You will bring excellent stakeholder management skills, a proactive approach to delivery, and the ability to drive progress across multiple workstreams in a dynamic and fast-paced environment.

• The Future NHS Workforce Solution Transformation Programme is a national initiative led by NHS Business Services Authority (NHSBSA), commissioned by the Department of Health and Social Care (DHSC). It will replace the Electronic Staff Record (ESR) with a modern cloud-based platform, delivering enhanced hire-to-retire functionality across all NHS organisations in England and Wales.
• The Trust is seeking an experienced Project Manager to support the local implementation of the Future NHS Workforce Solution. The postholder will provide day-to-day project management oversight, including governance coordination, implementation planning, progress tracking and stakeholder engagement.
• Working closely with the Transformation Lead, NHSBSA Readiness and Implementation team, supplier delivery team, and internal stakeholders across People Services, Digital, Finance, and operational directorates, the postholder will help ensure the organisation is prepared for successful deployment of the future solution.
• This is a high-profile, complex transformation programme that will fundamentally change how the organisation manages its workforce. To succeed in this role, you will be organised, proactive, and comfortable coordinating a broad range of stakeholders across organisational and programme boundaries. The role is suited to someone with experience delivering projects to agreed milestones, outcomes and timescales.

Main Duties of the role

• This is an exciting opportunity to play a key role in transforming workforce management at The Newcastle Upon Tyne Hospitals NHS Foundation Trust. You will support organisational readiness, stakeholder engagement, and adoption activities to facilitate successful transition to future solution.
• Establish and operate a local implementation management approach, including structured oversight of planning, RAID management, dependencies, and progress tracking across the implementation lifecycle.
• Use available readiness frameworks and key implementation documentation to evaluate and support the organisation's preparedness for the future solution, identifying gaps and driving remediation activity.
• Maintain a comprehensive RAID log (risks, assumptions, issues, dependencies) and work proactively with the Transformation Lead to escalate as appropriate and ensure mitigation actions are established and tracked to resolution.
• Co-ordinate across a range of internal and external stakeholders and across different levels of governance, escalating challenges to leadership and cascading strategic direction.
• Collate, quality assure and share information needed by the supplier delivery team.
• Manage the scheduling and logistics of key internal and external meetings, including governance forums, working groups, and programme check-ins, ensuring agendas, papers, and actions are prepared and distributed in a timely manner.
• Maintain a comprehensive RAID log (risks, assumptions, issues, dependencies) and work proactively with the Transformation Lead to ensure appropriate mitigation actions are in place and tracked to resolution.
• To give comprehensive support and advice to a range of senior managers.
• This position will involve a considerable amount of interaction with colleagues, groups, stakeholders and external vendors.
• Support the creation of reporting frameworks, enabling informed decision-making at programme and organisational level.
• Build strong working relationships across the internal implementation team, NHSBSA programme team, the supplier delivery team, and any third-party delivery partners to ensure effective collaboration, timely issue resolution, and alignment between national programme objectives and local implementation priorities.
• Facilitate collaboration across operational, digital, and corporate teams to support successful implementation and adoption.
• Share feedback with the supplier delivery team to help refine guidance materials.

Person Specification

Qualifications & Education

• Educated to Masters level or equivalent level of qualification or experience e.g. IT, Business, Health or have extensive relevant experience
• Hold a current recognised project management qualification, preferably PRINCE2 Practitioner or equivalent experience in project management techniques

Knowledge & Experience

• Have experience of managing a team, ideally management of project or service support teams
• Have experience of managing multiple complex projects
• Experience of managing stakeholders and debate, up to Director level
• Experience managing complex change or digital transformation projects
• Experience working in NHS or public sector environments
• Experience with governance and senior stakeholder management
• Have experience of analysing and forecasting staff and budgets
• Have experience of inter-agency working involving multiple and diverse partners
• Have experience of supporting executive level Project Boards
• Have a good understanding of Trust policies and procedures

• Familiarity with workforce systems/HR/payroll programmes
• Experience of managing projects in other organisations of similar size and complexity within or outside of the NHS

Skills & Abilities

• Be competent with the Microsoft Office Suite
• Highly developed interpersonal and communication skills
• Ability to work under pressure and meet strict deadlines including being self-motivated and organising workload
• Ability to balance, prioritise and progress multiple tasks
• Ability to reconcile conflicting priorities
• Strong negotiation and persuasive skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

The Newcastle upon Tyne Hospitals NHS Foundation Trust

Address

Regent Point

317 Regent Point

NE3 3HD

United Kingdom

Employer's website

https://careers.nuth.nhs.uk/why-us