MDT Coordinator
Job summary
The core purpose of the MDT co-ordinator is to provide consistent patient centred focus throughout the pathway of care, by providing a point of contact along the administration pathway for the Multi-Disciplinary Teams (MDTs). This will ensure coordination of the patient journey, especially for patients that need to move between cancer units and cancer centres. will be responsible for tracking the patients along their care pathway and identifying potential breaches of cancer waiting times and targets. The role will ensure that all relevant patients are discussed at MDT meetings and all supporting clinical information is made available. Also accurate prescriptive data collection and recording to enable effective patient tracking of all suspected and positively diagnosed cancer patients The post holder will be responsible for the coordination and organisation of the multi-disciplinary team meetings and will attend these meetings obtaining and recording relevant information. They will collect, record and report cancer information as required to meet both national and local requirements.
Main duties of the job
1) To provide administrative facilitation to the MDT meetings, including preparation, organising, and circulating lists of patients for discussion, and ensuring MDT run as smoothly as possible to reach their full potential in discussing all cancer patients.
2) To ensure that all patients are listed for MDT meeting once positive investigation/s or histology reports received and recorded on Somerset Cancer Registry To attend weekly MDT meetings and input live information on to the Somerset Cancer Register including the recording of the outcome of each discussion and any actions to be taken.
3) To use this information for minimum data set collection and cancer waiting times To ensure that information relating to patients referred from Tertiary Centres for treatment or discussion is fed back to the referring Trust in a timely manner, to include MDT outcomes and plan for patient To ensure that the Cancer Services Tracking Tool and Somerset database reflect the outcomes of MDT discussion.
4) Working closely with the Cancer Pathway Tracker where applicable (site dependant). To proactively track patients to ensure their pathway through the system is smooth and efficient and achieves all relevant cancer waiting time targets.
5) To ensure that inter-departmental and inter-Trust referrals are actioned and closely monitored, and information fed back to referring teams or organisations as appropriate and within monitored timescales
About us
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
Job description
Job responsibilities
To provide administrative facilitation to the MDT meetings, including preparation, organising, and circulating lists of patients for discussion, and ensuring MDT run as smoothly as possible to reach their full potential in discussing all cancer patients. This includes the setting up of video conferencing and IT equipment as necessary, provision of all relevant clinical information via the Trust portal/relevant Trust IT solutions etc, and to ensure that all confidential information and additional IT equipment is removed from the MDT room as appropriate. To ensure that all patients are listed for MDT meeting once positive investigation/s or histology reports received and recorded on Somerset Cancer Registry To attend weekly MDT meetings and input live information on to the Somerset Cancer Register including the recording of the outcome of each discussion and any actions to be taken. To use this information for minimum data set collection and cancer waiting times To ensure that information relating to patients referred from Tertiary Centres for treatment or discussion is fed back to the referring Trust in a timely manner, to include MDT outcomes and plan for patient To ensure that the Cancer Services Tracking Tool and Somerset database reflect the outcomes of MDT discussion To accurately record attendance for MDT meetings, including those team members who participate in video conferencing, to ensure compliance with National Peer Review or equivalent standards . This includes the recording of a cancellation reason in the event of an MDT meeting being cancelled To work with the Clinical Nurse Specialist (s) and in collaboration with the relevant support services to ensure that tests, appointments and treatment plans are arranged as agreed at the MDT meeting To ensure that the CNS (GP) communications forms are processed within 24hours of completion by CNS and all relevant information is updated on Somerset Cancer Registry To organise and minute an annual MDT operational business meeting. To liaise with Research and Development to establish systems for identifying and recording of patients for possible entry into clinical trials.
1.2 MONITORING OF WAITING TIMES
Working closely with the Cancer Pathway Tracker where applicable (site dependant). To proactively track patients to ensure their pathway through the system is smooth and efficient and achieves all relevant cancer waiting time targets. This will include liaising with the various departments to facilitate the timely booking of diagnostic test and treatments To ensure all patients progress is accurately recorded and updated in a timely manner on the Somerset Cancer Register, managing their entire pathway, including post 62 day care Maintain robust data collection systems ensuring that clinical and non- clinical information, covering all aspects of the patients cancer journey is collected in a timely fashion and entered onto the cancer database and site specific tracking tools as applicable. This will, as a minimum, meet the requirements for the Minimum Data Set (MDS) and monitoring of cancer waiting times To ensure that all new patients treatments are booked within target times and that any potential breaches of waiting time standards are clearly escalated to the clinical team and immediate line manager, within cancer services, in a timely manner To contribute to the validation of the monthly cancer waiting times submission, using relevant data sources, to ensure data is accurate and national cancer minimum data sets are complete To liaise regularly with the members of the MDT and Divisional specialties to complete breach analysis reports, identifying delays in treatment and locating missing data as necessary To participate in the weekly cancer Patient Tracking List meeting (PTL), to report on progress of patients through their pathway of care and against waiting time targets and complete any remedial actions that may result from the meeting To contribute to the analysis of breaches and redesign of cancer pathways as necessary
1.3 COORDINATION OF MDT REFERRALS
To ensure that inter-departmental and inter-Trust referrals are actioned and closely monitored, and information fed back to referring teams or organisations as appropriate and within monitored timescales To ensure correct referral processes are followed and are supported with accurate and timely documentation
.4 PEER REVIEW or equivalent AND SERVICE DEVELOPMENT
To work with members of the MDT and Cancer Services Team to collate information as required in support of the Peer Review or equivalent process. This may include attendance records, collating data and information and supporting the annual MDT business meeting To work with members of the MDT and the Cancer Services Team in the development of patient pathways and continual improvement of the service for patients To contribute to the development and implementation of improvements in the efficiency and accuracy of MDT administrative processes To participate in the collection of accurate cancer data and information, working closely with the MDTs and Cancer Information & Data Analyst to improve collection & reporting processes with particular reference to COSD,SACT and other National Cancer Audits.
To support and contribute to audit projects, both national and local, as undertaken by the MDT by maintaining robust data collection systems, ensuring that both clinical and non-clinical information covering all aspects of the patients journey is collected and entered on to the Trusts data base in an accurate and timely manner
Person Specification
Qualifications
- Diploma Or NVQ 4
Experience/Skills
- Substantive experience in a customer focused service environment
- Knowledge of anatomical and physiological terms
- Knowledge of statistical/data interpretation and analysis
- Excellent IT skills to update and maintain information systems
- Advanced Knowledge of Medical Terminology to understand and interpret diagnostic investigation reports
- Undertake audits of a range of MDT procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
The Royal Wolverhampton NHS Trust
Address
New Cross Hospital
Wednesfield Road
Wolverhampton
WV100QP
United Kingdom
Employer's website
https://www.royalwolverhampton.nhs.uk/