Office Coordinator

Are you looking for a role where no two days are the same? We’re looking for a proactive and organised Office Coordinator to join our friendly and collaborative team at our head office in the city.

You’ll be the go-to person for all things office-related, whilst supporting HR and Health & Safety with activities like training administration and tracking our carbon impact. While based in the office, you’ll also coordinate activities that impact our workforce on other sites, spotting opportunities to improve processes and keep operations running smoothly.

What you’ll be doing

• Keep the office organised by managing supplies, post, correspondence, and general upkeep, while proactively improving processes
• Order and set up IT equipment and manage company mobiles, including recommending cost-effective solutions and basic troubleshooting.
• Oversee company vehicle admin and ensure records are kept up to date, including servicing, insurance, MOTs, and handling fines – liaising with vehicle drivers
• Contribute to compliance with policies and procedures
• Support carbon tracking across the business
• Book training and assign e-learning, keeping records up to date
• Support with onboarding new employees to ensure all documents are received
• Other support with meetings, administration and events

What we’re looking for

• Previous experience in an administrative role in an office or similar environment
• Experience taking ownership of an activity or process, identifying what needs to be done, and making improvements.
• Great at written communication and good with people
• Confident handling of all types of admin (e.g. paperwork, equipment)
• Great with online systems – including all aspects of Microsoft Office
• Reliable, trustworthy, detail-focused and up for a challenge

A bit about us

We are a leading workplace technology provider, passionate about creating seamless, intuitive and engaging environments that enhance productivity and collaboration. Our journey began nearly 20 years ago with a focus on delivering structured cabling solutions and has grown into a comprehensive suite of workplace technology solutions. We provide solutions for small-scale installations to some of the largest and most complex projects in the UK and internationally. Our technology solutions are designed to enhance efficiency and create smarter, more connected workplaces for the modern world.

Why join us?

• Opportunity to take ownership of your work whilst remaining part of a supportive team
• A chance to develop and build new knowledge and skills in a supportive environment
• Friendly, collaborative and dynamic office near Liverpool Street and Fenchurch Street

The Workplace Technology Group welcome applications from people of all backgrounds, and we’re happy to make reasonable adjustments to support you through the recruitment process. If there’s anything you need, just let us know.

Please note: You must have the right to work in the UK, as we are not able to offer visa sponsorship for this role.