Office Coordinator

We’re looking for a proactive and organised Office Coordinator to join our friendly and collaborative head office in the city.

You’ll be the go-to person for all things office-related, whilst supporting HR and Health & Safety with activities like training administration and tracking our carbon impact. Based in the office, you’ll also coordinate activities that impact our engineering teams on our client sites, spotting opportunities to improve processes and keep operations running smoothly.

This is a full-time office-based role.

What you’ll be doing

• Keep the office organised by managing supplies, post, correspondence, and general upkeep, while proactively improving processes
• Order and set up IT equipment and manage company mobiles, including recommending cost-effective solutions and basic troubleshooting.
• Support the onboarding of new employees, coordinating paperwork, chasing outstanding documents and helping new starters feel set up from day one
• Book training, assign e-learning and administer trade certification cards, keeping records up to date
• Keep company vehicle records up to date, including MOTs, servicing, insurance and fines, liaising with drivers as needed
• Support colleagues in following company policies and procedures
• Support carbon tracking across the business
• Other support with meetings, administration and events

What we’re looking for

• A genuinely good person to work with, friendly and calm under pressure
• Previous experience in an administrative role in an office environment
• Experience taking ownership of an activity or process, identifying what needs to be done
• Strong written and verbal communication skills, with a friendly and professional manner
• Confident handling of all types of admin (e.g. paperwork, equipment)
• Great with online systems – including key aspects of Microsoft Office 365
• Someone the team can rely on – trustworthy, detail-focused and consistent
• Someone who enjoys variety and likes to get stuck in when there’s a lot on

A bit about us

We are a leading workplace technology provider, passionate about creating seamless, intuitive and engaging environments that enhance productivity and collaboration. Our journey began nearly 20 years ago with a focus on delivering structured cabling solutions and has grown into a comprehensive suite of workplace technology solutions. We provide solutions for small-scale installations to some of the largest and most complex projects in the UK and internationally. Our technology solutions are designed to enhance efficiency and create smarter, more connected workplaces for the modern world. Behind the technology is a team of engineers and specialists who take real pride in the work they deliver on site.

Why join us?

• Opportunity to take ownership of your work whilst remaining part of a supportive team
• A chance to develop and build new knowledge and skills in a supportive environment
• A friendly, collaborative (radio's on) workplace near Liverpool Street and Fenchurch Street

The Workplace Technology Group welcome applications from people of all backgrounds, and we’re happy to make reasonable adjustments to support you through the recruitment process. If there’s anything you need, just let us know.

Please note: You must have the right to work in the UK, as we are not able to offer visa sponsorship for this role.