ARRS finance, HR and Management Support Administrator
Job summary
The ARRS Finance, HR and Management Support Administrator will provide administrative support across finance, human resources, workforce management and operational functions within the Primary Care Network.
The role will support the effective management of the Additional Roles Reimbursement Scheme (ARRS) workforce by maintaining accurate records, assisting with recruitment and onboarding, supporting payroll and financial processes, monitoring budgets, and providing high-quality administrative support to managers and clinical teams.
The post holder will play a key role in ensuring compliance with NHS England ARRS requirements, employment legislation, and local policies and procedures.
Main duties of the job
Key Responsibilities are
-Finance Support
-HR Support
-Management & Operational Support
-Data Management & Reporting
About us
T2 PCN Limited provides collaborative primary care services on behalf of member GP practices, enabling the network to:
-Deliver ARRS-funded services.
-Manage shared workforce and resources.
-Operate enhanced and neighbourhood-based services.
-Coordinate service developments across member practices.-
-Support population health and prevention initiatives
The Member Practices are
-Woodhouse Medical Centre
-Charnock Health Primary Care Centre
-Jaunty Springs Health Centre
-Richmond Medical Centre
Stonecroft Medical Centre
Job description
Job responsibilities
Key Responsibilities
Finance Support
-Assist in maintaining ARRS workforce financial records and monitoring expenditure against allocated budgets.
-Support monthly reconciliation of ARRS claims and workforce costs.
-Prepare spreadsheets and reports to support budget monitoring and financial planning.
-Process invoices, purchase orders and payments in accordance with local financial procedures.
-Maintain accurate records of ARRS staff costs, reimbursements and funding allocations.
-Support the submission of financial information required by the PCN, Federation, ICB or NHS England.
-Assist in the preparation of business cases and funding applications.
Human Resources Support
-Coordinate recruitment processes including advertising vacancies, arranging interviews and issuing correspondence.
-Support pre-employment checks including DBS applications, references, right-to-work checks and occupational health clearances.
-Maintain accurate electronic HR records in line with GDPR requirements.
-Support induction and onboarding processes for new ARRS staff.
-Monitor mandatory training, appraisals and professional registrations.
-Assist managers with sickness absence monitoring, annual leave records and workforce reporting.
-Provide administrative support for employee relations processes where appropriate.
-Ensure staff records remain compliant with NHS and employment requirements.
Management and Operational Support
-Provide administrative support to the PCN leadership team.
-Maintain workforce establishment and staffing information.
-Support reporting requirements associated with ARRS workforce submissions.
-Coordinate information requests from practices, the ICB and NHS England.
-Assist with the preparation of reports, presentations and performance dashboards.
-Support project work relating to workforce development and service improvement.
Data Management and Reporting
-Maintain accurate workforce, training and financial databases.
-Produce regular workforce and financial performance reports.
-Support data collection and submission for national and local reporting requirements.
-Ensure information is handled securely and confidentially.
-Assist in maintaining records to support audits and governance requirements.
Person Specification
Experience
- -Experience of administrative work within an NHS, healthcare or public sector environment.
- -Experience of supporting finance, payroll or budget processes.
- -Experience of HR administration and recruitment processes.
- -Experience of maintaining accurate records and databases.
- -Experience of organising meetings and minute taking.
- -Understanding of confidentiality and data protection requirements.
- -Experience working within Primary Care, PCNs or GP practices.
- -Knowledge of the Additional Roles Reimbursement Scheme (ARRS).
- -Experience of NHS workforce systems.
- -Understanding of NHS funding and workforce reporting processes.
Qualifications
- -GCSE English and Mathematics (Grade C/4 or above) or equivalent.
- -Business Administration, HR, Finance or Management qualification, or equivalent experience.
- --
- -Experience working within Primary Care, PCNs or GP practices.
- -Knowledge of the Additional Roles Reimbursement Scheme (ARRS).
- -Experience of NHS workforce systems.
- -Understanding of NHS funding and workforce reporting processes.
Skills
- -Excellent organisational skills.
- -Strong attention to detail and accuracy.
- -Ability to prioritise workload and meet deadlines.
- -Excellent written and verbal communication skills.
- -Strong IT skills including Microsoft Office, Excel, Teams and Outlook.
- -Ability to work independently and as part of a team.
- -Ability to analyse and present information clearly
- -Knowledge and exerience in the use of Systm One
- -Knowledge and experience in the use to Agilio Teamnet
Personal Attributes
- -Professional and confidential approach.
- -Flexible and adaptable.
- -Positive and proactive attitude.
- -Commitment to continuous improvement.
- -Excellent interpersonal skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Townships 2 PCN
Address
Woodhouse Health Centre
5-7 Skelton Lane
Sheffield
South Yorkshire
S13 7LY
United Kingdom
Employer's website
https://townships1and2pcn.gpweb.org.uk/