Pharmacy Procurement Support Clerk - Band 2
Job summary
- Pharmacy Procurement Support Clerk
- Pharmacy
- Lincoln County Hospital
- AfC Band 2
- 22.5 hours per week
- 0845am - 1715pm - 7.5 hour working days. Available pro rata. Flexible working arrangements available with potential mix of home / office working dependant on training and suitability of candidate. Future requirements may involve flexible working hours with future 7 day working pattern as per ULHT requirements.
- Contract Type - Permanent
To provide administrative and clerical support with regard to purchasing, invoicing and stocktaking of pharmaceuticals and the provision of cost and product availability to Pharmacy Depts. within United Lincolnshire NHS Trust in accordance with Trust standard financial instructions.
Main duties of the job
To assist with the accurate, timely and cost effective procurement of medicines, medical gases and associated sundries.
Responsible for the reconciliation, processing and investigation of invoices for payment of pharmaceutical products on behalf of the Trust.
Investigation of any queries, anomalies and escalate to managers as required.
Action monthly statements from suppliers and weekly automated invoice batch processing and accuracy checking.
Act as a point of contact for invoicing, contract, pricing information for Pharmacy staff.
Assist Pharmacy procurement team with rolling Stocktaking programme and any other associated duties.
About us
Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.
United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.
Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.
Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.
Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.
This will not constitute a formal merger of the two organisations, but will bring the Trusts together under a single Board and Executive Leadership Team, with the goal of improving the care that is provided to patients both in the community and in hospitals across Lincolnshire. Both Trusts will retain their separate statutory names and legal obligations.
The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).
Job description
Job responsibilities
Have a look at the job description and if you like what you see then apply today. Dont miss this fantastic opportunity to work with a great team in a supportive environment within a great institution. your NHS needs you!!!
Person Specification
Qualifications
- NVQ Level 2 in Business and Administration or equivalent, or by demonstration of experience, knowledge and skills at this level relevant to these qualifications
- Minimum 2 GCSE's or equivalent at grade A-C, including English and Maths
- Procurement or book-keeping qualification
- Computer/IT certificate (ECDL)
Previous Experience
- Experience of Financial systems and Processes
- Experience of processing financial transactions, invoices and orders
- Basic knowledge of IT software, particularly working knowledge Excel spreadsheets
- Evidence of purchasing and processes involved
- Experience in a high volume, fast moving business environment
Communication & Relationship skills
- Proven verbal and written communication skills
- Able to work both proactively using own initiative and as an effective and flexible member of a team
- Able to communicate effectively with both internal and external, financial and non-financial staff
Analytical and Judgement Skills
- Examples of numeracy and ability to analyse and present data and action results
- Able to correctly handle sensitive, confidential information
- Readiness to try new things
- Ability to seek appropriate assistance from colleagues
Planning and Organisation skills
- Good organisational skills; able to prioritise and deliver accurate results to deadlines under pressure
Physical Skills
- Able to achieve both speed and high levels of accuracy when undertaking financial data tasks, whilst experiencing
- Able to use a keyboard and VDU for a large part of a day
Specific Requirements
- Conscientious, reliable, self-motivated, mature outlook, results orientated
- Adaptable and flexible
- Commitment to continuous improvement of customer focused services
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
United Lincolnshire Hospitals NHS Trust
Address
Lincoln County Hospital
Greetwell Road
Lincoln
LN2 5QY
United Kingdom
Employer's website
https://www.ulh.nhs.uk/