Assistant Workforce Systems & Intelligence Analyst
Job summary
We have an exciting Band 4 Assistant Workforce Systems & Intelligence Analyst post available within the Workforce Intelligence Team to provide a clear and concise Workforce reporting function. The post holder will be responsible for generating, preparing and distributing Workforce reports to key stakeholders across the Trust.
In addition, the post holder will provide support to managers and employees over the phone, face-to-face and by email with queries in relation to ESR (the electronic staff record system used by NHS organizations as their HR and payroll system) and other Workforce Systems including Smartcards and the Registration Authority.
Our ideal candidate will possess excellent analytical skills expected to deliver key results such as- Providing accurate and reliable Workforce Information reporting.- Ensure Workforce Information Datawarehouse data feeds are up to date and continue to provide accurate data for workforce reports and automations- Improve use of establishment control system, and maintain alignment of Workforce and Finance systems- Manage the data quality held within Workforce Systems especially with regards to Professional Registrations.
The ideal post holder will also enjoy working with IT systems and have good customer service skills. You will be someone who is curious about processes and understanding IT systems.
Main duties of the job
1. To be responsible for running, checking and sending out standard workforce reports to stakeholders across the Trust (This responsibility will change as Power BI reports launch and processes are automated. There will still be a responsibility for running standards reports to a schedule, and ensuring that Trust reports continue to accurately reflect the true position)
2. To support the Establishment Control process, including liaising with managers, finance and recruitment to ensure the ESR establishment is maintained and is in line with financial planning
3. To maintain the documentation for the Workforce Intelligence Team with regards to definitions, processes and reporting schedules
4. Managing Workforce Intelligence Team queries inbox, triaging and responding to queries received, including information for Freedom of Information Requests, these will have been triaged by WFIM / WFIBP.
5. Data Quality- responsibility for maintaining Trust WoVEn report and Professional Registrations on ESR.
6. To operate as an Registration Authority Agent; producing smart cards for employees and temporary staff; assigning relevant smart card access; troubleshooting; supporting training activities
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
National Hospital for Neurology and Neurosurgery
Royal National ENT and Eastman Dental Hospitals
University College Hospital Grafton Way Building
Royal London Hospital for Integrated Medicine
University College Hospital Macmillan Cancer Centre
The Hospital for Tropical Diseases
University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
Job description
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person Specification
Knowledge & Qualifications
- oDiploma level qualification or equivalent experience in a systems or information area (such as Electronic Staff Records or PowerBI)
- oGood knowledge of Microsoft Office, in particular Word and Excel (including Pivot tables and charts)
Key Competencies
- oClear and effective communications skills, verbal and written, including report writing
- oAbility to understand, manipulate and present numerical / statistical data in a variety of user-friendly formats
Experience
- oExperience of analysing raw information and documenting outputs
- oExperience of effective prioritisation and co-ordination of a varied workload and to tight deadlines
- oExperience of providing excellent customer service
Skills/Abilities
- oA highly methodical and organised approach to work, demonstrating attention to detail
- oAble to work collaboratively with others and positively contribute to project or working groups
- oProblem solving ability including identifying and pre-empting problems arising
- oAbility to collate, input and analyse data systematically and accurately
- oAble to work effectively with people at all levels
Personal Qualities
- oProactive and self-motivated
- oInclination towards creativity, innovation and change orientated
- oA flexible and logical approach to work with a drive to achieve challenging goals
- oAble to organise and prioritise workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
University College London Hospitals NHS Foundation Trust
Address
University College London Hospital
250 Euston Road
London
NW1 2PG
Employer's website
https://www.uclh.nhs.uk
- Company
- University College London Hospitals NHS Foundation Trust
- Location
- London, United Kingdom NW1 2PG
- Employment Type
- Permanent
- Salary
- £33094.00 - £36195.00 a year
- Posted
- Company
- University College London Hospitals NHS Foundation Trust
- Location
- London, United Kingdom NW1 2PG
- Employment Type
- Permanent
- Salary
- £33094.00 - £36195.00 a year
- Posted