Band 6 Workforce Information Team Lead
Job summary
The Workforce Information Team Lead will provide specialist workforce information, ESR and support workforce planning to the Workforce Planning Lead and Trust, enabling managers and senior leaders to make evidence-based decisions using accurate, meaningful and timely workforce intelligence.
The post holder will lead the extraction, validation, analysis and presentation of complex workforce data from ESR and related workforce systems, translating data into clear outputs such as dashboards, reports, briefings, exception reports and planning assumptions. The role will support both operational workforce management and strategic workforce planning, including establishment, vacancy, turnover, absence, bank and agency usage, workforce risks and future workforce requirements.
The post holder will provide day-to-day leadership to members of the Workforce Information team, supporting allocation of work, quality assurance, data standards, training and continuous improvement. They will act as a subject matter expert for ESR workforce data and reporting, ensuring data quality, governance and consistency across routine and ad-hoc workforce information outputs.
Contract Type = Permanent
Pay Scheme = Agenda for Change
Band = Band 6
Salary = £39,959 to £48,117
Working Pattern = Full Time, Flexible Working/Hybrid
Office hours = 08.00 to 17.00 Monday to Friday
Job Location = Heartlands Hospital, Bordesley Green East, Birmingham, B9 5SS
Main duties of the job
Support the Workforce Information Manager
Day to day manage members of the Workforce Team
Support Workforce Planning Lead
Produce report and provide analysis
Data Quality
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
- *Educated to degree level or equivalent relevant experience in workforce information, analytics, HR, finance, business intelligence or workforce planning.
- *Evidence of continuing professional development relevant to workforce information, ESR, reporting, analytics or leadership.
- *Formal or work-based training in ESR, workforce systems, data analysis, business intelligence or advanced Microsoft Excel.
- *Training or qualification in workforce planning methodology, business intelligence, Power BI, SQL, data warehousing, project management or leadership.
Experience
- *Experience of using ESR or equivalent HR/workforce systems to extract, validate, analyse and report workforce information.
- *Experience of producing complex regular and ad-hoc workforce reports, dashboards or analytical outputs for managers and senior stakeholders.
- *Experience of interpreting workforce data and turning it into meaningful outputs, recommendations, briefing notes or performance reports.
- *Experience of supporting workforce planning, establishment, vacancy, turnover, absence, temporary staffing or related workforce metrics.
- *Experience of prioritising competing deadlines and maintaining accuracy within a high-volume reporting environment.
- *Experience of providing day-to-day support, guidance, supervision or co-ordination to colleagues.
- *Knowledge of NHS workforce planning guidance, establishment control, ESR BI or workforce data standards
- *Experience working in an NHS acute Trust, large public sector organisation or complex multi-site environment.
- *Experience of line management, appraisal, training delivery or team leadership.
- *Experience developing dashboards in Power BI or using SQL, Power Query, ESR BI or data warehouse reporting.
- *Experience of establishment control, position management, data quality improvement or workforce planning cycles.
Additional Criteria
- *Advanced analytical skills with the ability to interpret large and complex workforce datasets accurately.
- *Advanced Excel skills and ability to use reporting, database or dashboarding tools to present information clearly.
- *Strong ESR/workforce data literacy, including understanding of data quality, structures, hierarchies, coding and reporting definitions.
- *Ability to lead, motivate and support colleagues, allocate work and promote consistent standards.
- *Excellent written and verbal communication skills, including the ability to explain complex data to non-technical audiences.
- *Ability to manage competing priorities, work autonomously and use judgement to resolve complex queries.
- *Excellent attention to detail and commitment to data quality, confidentiality and continuous improvement.
- *Demonstrates behaviours aligned to Trust values: Kind, Connected and Bold.
- *Maintains confidentiality and handles sensitive workforce information appropriately.
- *Able to travel between Trust sites when required.
- *Able to work flexibly to meet reporting deadlines and service needs.
- *Able to undertake prolonged periods of concentration and regular VDU use.
- *Ability to automate reporting processes using Power Query, SQL, macros or equivalent tools.
- *Knowledge of Power BI dashboard development, data modelling or data visualisation best practice.
- *Understanding of NHS workforce returns, strategic workforce planning, temporary staffing metrics or establishment reconciliation.
- *Approach to work that demonstrates curiosity, improvement mindset and willingness to develop others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
United Kingdom
Employer's website
https://www.uhb.nhs.uk/jobs.htm