Group Temporary Staffing Systems Administrator
Job summary
The Bristol NHS Group is seeking a Group Temporary Staffing Systems Administrator
To provide high-quality system, finance and data support to the Temporary Staffing teams across the hospital group. This includes production of daily reporting, managing incoming invoices and data validation and maintaining accurate records.
Main duties of the job
To provide high-quality system, finance and data support to the Temporary Staffing teams across the hospital group. This includes production of daily reporting, managing incoming invoices and data validation and maintaining accurate records.
To be responsible for preparing, inputting and extracting data from systems ensuring that data is accurate and meets the needs of stakeholders across the Trust.
Handle routine queries from internal and external staff and agencies relating to temporary staffing data, performance and finance.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Knowledge and Experience
- Experience of working as part of a team to meet deadlines and achieve objectives
- Understanding of information governance and handling of confidential information
- Experience of managing own workload and meeting deadlines independently
- Experience in systems, finance or administration in a busy, fast-paced environment with changing priorities
- Knowledge of Excel and experience of producing data reports
- Previous NHS experience
Skills and Abilities
- Excellent communication skills (verbal, written, and in person) when interacting with colleagues, internal departments, and external stakeholders
- Proven accuracy in both written and verbal communication, with attention to detail
- Ability to remain calm and focused under pressure, maintaining a high standard of customer service despite frequent interruptions or urgent demands
- Confident user of Microsoft Office applications and related software, including databases and spreadsheets, with experience inputting and updating electronic records
- Demonstrated ability to use initiative and sound judgement to deliver a responsive, customer-focused service
- Flexible and adaptable approach to work, with a willingness to support changing priorities and team needs
- Reliable and trustworthy, with the ability to handle confidential and sensitive information appropriately
Qualifications and Training
- English & Maths GCSE (Grade 5 or above) or equivalent level
- Recognised IT qualification e.g. ECDL
Aptitudes
- Flexible and adaptable approach to work
- Capable of working with confidential and sensitive information
- Self-motivator with high standards
- Excellent organisational skills
- Reliable
- Attention to detail
- Be supportive
- Respect
- Innovation
- Collaboration
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Southmead Hospital
Southmead Road
Bristol
BS10 5NB
Employer's website
https://www.uhbw.nhs.uk/