Digital Project Coordinator

Job summary

To work as part of a multi-disciplinary project team within Digital and Data Services. This role will provide comprehensive high quality project support to digital/data/IT projects throughout the whole project lifecycle to ensure that projects are highly organised, supported, and run efficiently and effectively.

The post holder will ensure timescales are delivered in line with scope and plans for projects. The role will ensure that relevant staff are involved at all stages of planning and implementation of a project and that information is accurate, timely, and managed and communicated effectively through the collation and analysis of information and the production of reports, minutes, and briefing documents etc.

The post holder will be required to work across all sites of the Trust.

The role is varied and requires confidentiality, initiative, flexibility and capability of working under pressure and to deadlines.

If you are considering applying for an internal secondment, please ensureyou have discussed this with your line manager and obtained their support priorto submitting your application.

Please be aware that there is no guaranteethat you will be released from your substantive post, so you should seek approval beforeapplying as you are applying or a Secondment.

If you have any questions or require further guidance, please contact the Recruitment Team.

Closing date of applications: 02 July 2026

Interview date: 16 July 2026

Main duties of the job

• To work with project managers to ensure that all requirements of projects are implemented within the defined timescales as set out in the project plans.

• Ensure all project controls and reports (RAID logs, highlight reports) are up to date and accurate and all aspects are captured.

• To support the production and maintenance of project documentation e.g. Project Initiation Documents, project plans, Terms of Reference, testing scripts and options papers etc.

• Monitor project progress, risks and issue management and provide regular updates to stakeholders.

• Coordinate meetings, prepare agendas and document minutes and action items.

• To organise and arrange demonstrations of systems, ensuring all end-users from relevant areas are in attendance, from both internal and external stakeholders.

• Facilitate and document the current processes and related operational procedures for relevant projects to formulate the necessary information into maps/flowcharts and validate users requirements at all relevant stages of processes.
• Support and capture optimisation needs, following implementation, to ensure that users needs are constantly assessed and that appropriate issues are documented, and that relevant changes are implemented and monitored.
• To assist in the delivery of training materials and participate in the delivery in order to assess its effectiveness.
• Assist the Project Managers to plan and co-ordinate simultaneous projects, supporting wherever necessary.

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4 th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.v