Health Records Officer

Job summary

We are looking for an enthusiastic individual to join our health records team within our Health Records Department QHB ( Queens Hospital Burton).

The department is based off site at Wharf Road in Burton where we provide a Health Records Service for the Trust.

This role involves supporting the dismantling, scanning, and verification of health records within electronic systems, as well as the appraisal and secure destruction of records. The postholder will be responsible for ensuring all tasks are completed accurately, securely, and in line with agreed targets and timescales, while maintaining the highest standards of quality, confidentiality, and information governance.

If you are considering applying for an internal secondment, please ensureyou have discussed this with your line manager and obtained their support priorto submitting your application.

Please be aware that there is no guaranteethat you will be released from your substantive post, so you should seek approval beforeapplying as you are applying or a Secondment.

If you have any questions or require further guidance, please contact the Recruitment Team.

Main duties of the job

• To dismantle, scan and verify health records into the computer system accurately and to specified quality standards and timescales
• To provide routine clerical support within the Health Records Department to ensure an effective and efficient service to all users
• To include retrieval and filing of case notes, identify and filter case notes in accordance with Trust Policies, KPI's and departmental SOP's
• To review the storage of case notes both on and off-site when reviewing for retention and destruction, ensuring data corresponds with the Patient Administration System (PAS) meeting the information governance standards.

Closing date of applications: 20 August 2026

Interview date: 3 September 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4 th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.