Theatre Administrator
Job summary
Theatres are pleased to advertise a permanent opportunity for a Band 3 administrator. This post is for 18.75 hours covering a five-day service as part of job share, throughout the admin team.
This is a varied job which is a key post in our large and friendly team. The post holder will help to maintain theatre schedules and undertake general administration duties in respect of own department requirements I.e. diary management and organising associated activities/paperwork arrangement of meetings, taking meeting notes and producing agendas/minutes/spreadsheets.
Candidates who have applied for this vacancy within the last 3 months and were unsuccessful at any stage of the recruitment process should not reapply unless you can demonstrate additional relevant skills, qualifications or experience acquired since your previous application.
Main duties of the job
The post holder will maintain the theatre schedule and finalise the re-ordering of lists and schedule the emergency patients on to current IT system. The post holder will be expected, along with colleagues to maintain the accuracy of theatre systems whilst providing comprehensive support to the senior management teams.
The post holder will be expected to provide support with the accurate inputting of Data on to a National Audit database.
The post holder will be expected to provide support for the Surgery Day Case Unit alongside providing front of house service.
The ideal candidate will be a strong user of IT packages including Excel, Teams, Word and Outlook. It would be an advantage to have experience of working within the NHS.
Closing date of applications: 11 August 2026
Date of interview: 24 August 2026
About us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
- Development opportunities, both professional and leadership development
- On-going support from recruitment to when you join our team and beyond.
- Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
Key Facts:
- We see on average 4810 OP appointments a day.
- We are the 4 th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.
- UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Job description
Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipSkilled worker: Health and Care Visa | NHS Employers
Important visa information: Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on the Skilled Worker visa: Your partner and children - GOV.UK
Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).
Person Specification
Education, Training and Qualifications
- A good standard of English to GSCE (9-4 or A-C)
- NVQ level 3 in Business and Administration or equivalent proven knowledge and skills
Experience & Knowledge
- Experience of working in an administrative/support secretary role
- Understanding of the Trust's IT systems
Skills and Ability
- Advanced level of IT skills to include Microsoft word and Excel
- Ability to work underpressure and to deadlines
Communication and Interpersonal skills
- Ability to communicate effectively - including written, face to face and telephone
Values and Behaviours
- Must be a team player
- Must have a flexible approach to area of work and duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals of Derby and Burton NHS Foundation Trust
Address
Queens Hospital
Belvedere Road
Burton-on-Trent
DE13 0RB
United Kingdom
Employer's website
https://www.uhdb.nhs.uk/