Apprentice Communications and Events Administrator - University of Oxford Engineering Science
You will primarily support the work of the Communications and Events Team in the Department of Engineering Science. We are responsible for the department website and staff intranet, organising a wide range of events and conferences, social media, and internal communications and engagement. Applicants must be 18yrs+ due to event requirements.
Role
The Apprentice Communications and Events Administrator will primarily support the work of the Communications and Events Team in the Department of Engineering Science. The team is responsible for the department website and staff intranet, organising staff, researcher, alumni and academic events and conferences, social media, and internal communications and engagement.
Responsibilities:
The apprentice will assist the team with a wide variety of tasks across internal and external communications, which will provide excellent training for a wide variety of communications related roles across the University and more widely.
With guidance from the Internal Communications Manager, you will:
· Learn to make simple updates to the Department Website and SharePoint Intranet, and produce reports on Intranet usage
· Develop the skills to manage the Department’s photo library and media on the website to ensure that images are tagged and stored appropriately, including GDPR consents
· Organise and manage staff photo sessions
· Learn to create profiles on the main website for researchers and DPhil students
· Assist in the organisation of staff events such as coffee mornings
· Monitor supplies of branded materials and stationery, and make orders when needed
· Manage photography and event equipment and keep it secure and ready for use. Keep records of any equipment loans and ensure it is returned
· Maintain staff mailing lists and manage communications inboxes, referring queries to colleagues where necessary
· Learn to create small surveys and feedback forms, extracting and presenting data
· Learn to gather content for and create staff newsletters such as the fortnightly Bulletin
· Help Events Managers to prepare for events including academic conferences, by creating registration lists and badges, and helping with registration where needed
Support team members with communications-related projects.
Training
Duration:
- 15-months practical training period, plus 3 months for End Point Assessment
Delivery model:
- Work-based training with your employer
- 10 days Business Professionals training at college
- Approximately 12 on-site assessment visits per year
- Off the job training will count for at least 6 hours per week of an apprentice’s time at work
Qualifications included:
- Level 3 Business Administrator apprenticeship standard
End Point Assessment:
- Knowledge test
- Portfolio based interview
- Project/improvement presentation
- Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career
- Apprenticeship Standard
- Business administrator (level 3)
- Training Provider
- ABINGDON AND WITNEY COLLEGE
- Working Week
- This is an 18 month apprenticeship within a 2 year employment contract. Monday - Friday, office hours to be confirmed.
- Expected Duration
- 1 Year 6 Months
- Positions Available
- 1
- Closing Date
- Monday, 14th September 2026
- Start Date
- Monday, 26th October 2026
Desired Skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Team working
- Written communication skills
- Clear verbal communication
- Accuracy
- High level of professionalism
- Microsoft Office experience
- Able to prioritise work
- Aptitude to learn skills
- Interest in writing content
Qualifications
- Maths and English GCSE, grade A*-C/9-4 or equivalent (Essential)
- any subject A Level, grade Pass (Desired)