Payroll Coordinator

Company Description

VITEC solutions deliver easy-to-use technology that ensures high-quality, low-latency HD video, capturing live and recorded events for seamless distribution in a multitude of formats anytime, anywhere, to any device.

Position

VITEC have a fantastic new opportunity for someone to join our Global Finance Team, as a Payroll Coordinator, based at our office in Dalgety Bay, Fife.

This is part time, permanent position (25 hours per week) reporting to the Financial Controller. The role holder will be responsible for the inputting and processing of our global payroll.

This role would be suited to someone who has previous experience in payroll processing, with excellent numerical and communication skills, the ability to work to deadlines, and competent in payroll software applications.

VITEC’s UK division is based in Dalgety Bay, Scotland, we are a leading IPTV and digital signage provider across Europe, the Middle East and APAC. Our values and solutions have formed the foundation of a reputation which has allowed us to build a global list of recognised customers, including NASA, NHS, BBC and the Royal Navy.

Role Summary:

To facilitate and co-ordinate global payroll administration and processing in a timely and accurate manner. This role will involve working independently, across other departments in the company and liaising with our professional advisors around the world to deliver an excellent payroll service within the local tax compliance framework.

Role Responsibilities:

• Process payroll transactions for employees in an accurate and timely manner. Review payroll data to ensure compliance with company policies and laws. Our employees are based globally in the UK, US, Spain, France, Dubai, Africa, Asia, Australia, New Zealand, Singapore and Japan  
• Ensure Compliance on up to date, country specific, payroll laws and regulations to ensure compliance with tax laws 
• Ensure our corporate tax account is paid and up to date in each region
• Maintain employee payroll records and confidential payroll information in accordance with GDPR regulations and in line with Company Policy and Procedures
• Be the main point of contact for employees with regard to payroll-related questions, queries and issues, and following up in a timely manner
• Communicate effectively with employees, the Finance and HR team, and external parties on payroll related matters
• Work closely with the Human Resources and Finance departments to manage and maintain employee compensation and benefits or any other employee related amendments
• Manage the employee pension scheme by submitting accurate and up to date pension data on our portals on behalf of our employees
• Calculate the sales commission for each sales employee 

Key Dimensions of the role:

Qualifications

•  Mathematics – Nat 5 minimum
•  Microsoft Office

Knowledge/Skill

•  Previous experience of payroll data, input and processing 
•  Technical proficiency, confident and competent in understanding and         using Payroll software
•  Good knowledge and understanding of Microsoft Office, Excel in     particular
• International Payroll experience, USA in particular, would be an advantage

Personal qualities

• Strong Attention to detail
• Discretion and integrity
• Excellent communication skills
• Excellent interpersonal skills
• Adaptable approach
• High level of accuracy
• High level of numerical skill
• Ability to spot and raise errors and obtain the correct information
• Self-starter – works well independently
• Be equally comfortable working as part of a team as well as on an individual basis
• Ability to prioritise work according to timescales
• Have the flexibility and willingness to take on tasks as required to meet the immediate needs of the team and the company overall

Other information

About VITEC

VITEC is a market-leading provider of IPTV, digital signage and video streaming technologies that help organisations harness the power of video to communicate, educate and entertain. VITEC is a pioneer in the design and manufacture of hardware and software for video encoding, decoding, transcoding, archiving and streaming over IP. Our end-to-end video streaming solutions enable customers to capture TV and video content directly from any source and manage its delivery, as channels or within digital signage screens, to any connected device via an existing network.

From corporate, broadcast and venues, to accommodation, government and military, VITEC has global expertise in delivering complex, proAV solutions. VITEC’s award-winning IPTV platform is a powerful suite of services for content management, digital signage, video archiving, and video wall processing. Our encode/decode solutions are 100% hardware based, including PCIe cards with SDK for custom design or OEM for high-performance video systems.

Headquartered in Paris, France, we have a global reach through our offices across the Americas, Europe, Middle East, Africa and Asia Pacific. Making a difference with green initiatives, VITEC is the first Zero Carbon MPEG company and encourages customers to buy GreenPEG™ for continued environmental efforts to reduce greenhouse gases.

Why work for VITEC?

People

Our people come first. Our teams are dynamic and inclusive and each person in every team is unique and valued. We are big on autonomy and empowering individuals to make a difference.

Work/life balance

When you thrive, we thrive. Work- life balance is the key to a rewarding career. As you grow and develop, you’ll discover the tools, culture, and opportunities to help personalise your career journey, so it’s as unique and ambitious as you are. Hybrid and flexible working options are available too, where possible.

Growth Potential

Working internationally with our team of experts means an always learning approach and there are lots of ways to play, problem solve and create. This growth will continue; innovation and evolution are key. Our growth is phenomenal – check out our company timeline and corporate overview – our future direction is clear.

Diversity and Inclusion

Diversity, inclusiveness, and your career are vital to our success. Your point of view matters and you deserve to feel included. We empower you to use your voice and talents to help others find theirs. Whoever you are, we believe your uniqueness helps us stand apart.

Team Culture

Our inclusive corporate culture provides opportunities to grow your career. Our people create great work in a relaxed way, regardless of where their workstation is located. Small teams mean your efforts and the great decision you make every day are seen. We’ve created a great team environment, with regular meetups for team collaborations and to share fun times together as well.

Benefits

We take care of everyone. What makes us tick is our people. Our people are everything. The VITEC benefits package goes above and beyond, focusing on your physical, emotional and social wellbeing. You can find out more about the benefits we offer from the HR Contact in Country.

How to Apply

VITEC is an equal opportunity employer, and the only thing that matters to us is your ability to do this role.