Project Administrator
Job summary
An exciting opportunity has arisen for a Project Administrator to join the nVCC Digital Workstream at the Felindre Cancer Centre, supporting a major digital transformation across Southeast Wales.
Velindre Cancer Centre (VCC) is a core service of the Trust, and one of the leading non-invasive oncology centres in the UK.
VCC is progressing towards the opening of the new Velindre Cancer Centre (nVCC), which will transform cancer services in South East Wales.
The nVCC has an ambition to be a digitally advanced and enabled hospital, laying the digital foundations for secure record management across the patient pathway, with a longer-term vision for a fully digital hospital. This includes delivering high-quality, safe and sustainable models of care supported by modern digital services.
The planning and delivery of digital and change work programmes, including prioritisation, monitoring progress and managing risk, will be co-ordinated through a programme management approach supporting the nVCC Digital Workstream and associated projects. The Trust is fully committed to the delivery of the objectives of the Future Generations Act and its seven Wellbeing Goals. The nVCC programme will be aligned to these goals and all objectives and benefits will be mapped to record, assess and promote achievements against them
Main duties of the job
Under the direction of the Project Manager, the Project Administrator will be responsible for ensuring the effective co-ordination of thenVCC Digital Workstream and associated projects.
The post holder will provide support and day-to-day monitoring, facilitating the successful planning and delivery of digital projects, ensuring outcomes are delivered to required quality, time and cost constraints.
Importantly this will include administration of the project files and to help ensure that projects remain on track to produce the required outcomes, to the required standard of quality and within the specified constraints of time and cost.
The Project Administrator will play a crucial role supporting and providing high quality organisational, project administration to the Project Manager and wider nVCC Digital Workstream.
The role will provide high quality organisational and project administration support to the Project Manager and wider programme team, supporting delivery of digital projects for the new Velindre Cancer Centre.
Provide comprehensive administrative and coordination support to the nVCC Digital Workstream ensuring communication and project delivery across multiple workstreams.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
This post is fixed term/secondment for 7 months. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.PLEASE NOTE Applicants will need to get permission from their line manager before submitting their interest, a release form to be included with your application form can be downloaded here. (This form is for the staff member and line manager to complete and return to you)
Person Specification
Qualifications and Knowledge
- Educated to Diploma Level in relevant subject or equivalent experience
- Evidence of continued professional development
- Knowledge of change or project management methodologies
- Advanced IT skills across Microsoft Office and project management tools, with equivalent practical knowledge and experience.
- PRINCE2 or equivalent (or willingness to work towards)
- Knowledge of WPAS Welsh Patient Administration System
- Knowledge of WCP Welsh Clinical Portal
- Knowledge of the NHS Wales Data Dictionary
- Knowledge of Electronic Document Management Solutions
Experience
- Demonstrable experience in an administrative role
- Experience preparing reports and analysing information
- Experience of office procedures in a busy environment
- Experience in minute taking
- Knowledge of Data Protection/Confidentiality
- Excellent knowledge of the full range of data quality, activity management, governance, standards and procedures
- NHS or healthcare experience
- Budget monitoring experience
- Experience of NHS Wales Patient Administration Systems
- Health records administration experience
Skills and Attributes
- Excellent IT skills across Microsoft Office and project tools including Visio, PowerPoint, Project, Word and Excel.
- Excellent communication skills including the ability to produce a high standard of written work.
- Must be able to work autonomously and solve problems within a project environment
- Demonstrable proven organisational and time management skills.
- Welsh Speaker
Other
- Emotional resilience to respond positively in challenging circumstances.
- Proactive confident approach and excellent interpersonal skills.
- Tenacious, demonstrates drive, enthusiasm and stamina to achieve goals and see things through
- Demonstrated capabilities to manage own workload and make informed decisions, working to tight and often changing timescales
- Flexible approach to work and able to work outside normal office hours as required
- Self awareness
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Velindre University NHS Trust
Address
Velindre Cancer Centre
Velindre Road, Whitchurch
Cardiff
CF14 2TL
United Kingdom
Employer's website
https://velindre.nhs.wales/