Procurement & Stock Coordinator

About the role

At Vivedia, we create meaningful moments for families through the technology and services we deliver. Behind the scenes, our engineering teams rely on having the right equipment, in the right place, at the right time — and that’s where you come in.

As our Procurement & Stock Co-ordinator, you’ll play a key role in keeping our operations running smoothly. You’ll manage day-to-day procurement activities, maintain accurate stock levels, and ensure our stock rooms and build areas are organised, efficient, and ready to support our engineers in delivering exceptional service.

This is a hands-on, practical role that combines procurement, stock control, and collaboration with teams across the business.

What you’ll be doing

You’ll take ownership of procurement and stock activities, including:

• Raising and managing purchase orders, tracking progress, and maintaining accurate records
• Coordinating urgent stock requests to site when needed
• Receiving deliveries, asset tagging items, logging receipts, and allocating stock to the correct locations
• Proactively organising stock rooms, prep areas, and the engineering build room to maintain high standards
• Supporting stock counts and cycle counts to ensure inventory accuracy
• Using stock and quote data to assess inventory requirements and future demand
• Maintaining accurate product data across internal systems
• Supporting stock reporting and analysis (usage trends, failure rates, minimum stock levels, etc.)
• Preparing stock for planned works orders
• Building and maintaining strong relationships with key suppliers
• Working closely with Finance on invoice reconciliation and queries
• Identifying opportunities for improvement and supporting process and system enhancements
• Assisting with general ad-hoc tasks within the stock and build rooms

What you’ll bring

We’re looking for someone who is proactive, organised, and enjoys getting stuck in:

• A hands-on approach with a willingness to support all aspects of procurement and stock management
• Strong organisational skills and attention to detail
• A commitment to keeping workspaces tidy, safe, and efficient
• Confident communication skills and the ability to work collaboratively with internal teams and suppliers
• A customer-first mindset, focused on supporting the needs of the business
• The ability to manage time effectively and juggle competing priorities
• A flexible, team-focused attitude suited to a fast-moving environment
• Curiosity, initiative, and a desire to learn and improve processes

Skills & experience

Essential:

• Competent using MS Office in a professional environment (particularly Excel)
• Experience in procurement, stock control, or supply chain roles
• Full UK driving licence

Desirable:

• Experience using Salesforce
• CIPS qualification (or working towards one)

Why Vivedia?

You’ll join a friendly, forward thinking team in a business where your ideas matter. You’ll get to work across a wide range of technologies, develop your skills, and play a key role in supporting both colleagues and customers.

If you love solving problems, supporting people, we’d love to hear from you.

We offer a range of benefits including....

Competitive Salary

Hybrid/Remote Work Options

Flexible Working Hours

Career Growth Opportunities

Learning & Development

Parental Leave

Tech & Equipment Provided

Free Tea, Coffee & Fruit

Company Events & Team Building

Our Values at Vivedia

Customer First

We put families and customers at the heart of everything we do, delivering exceptional service and valuing quality over quantity.

Dependable

We respond fast when it matters, maintain secure and reliable systems, and take a right-first-time approach.

Friendly

Professional but human — we work collaboratively, support one another, and create a positive, fun workplace.

Simple

Easy to access and use. We use plain English, avoid jargon, and simplify wherever possible.

Smart

Our subject-matter knowledge is second to none. We share best practice, innovate, and keep pushing boundaries.

Commercial

We work in partnership with our customers, are honest, deliver value for money, and always put great service before profit.