Executive Assistant

Job Title: Personal Assistant & Office Administrator (12-Month FTC)

Salary: £45,000

Location: London (2 days office-based, 3 days remote)

Start Date: End of April (ideal)

The Company

We are working with a forward-thinking, technology-led organisation that is transforming the manufacturing sector through innovative, AI-driven solutions. With a global client base and a strong growth trajectory, the business is focused on improving efficiency, productivity, and performance across industrial environments.

With a collaborative and highly skilled team, this is an exciting opportunity to join a modern and fast-paced organisation at the forefront of its industry.

The Role

We are seeking a highly organised and proactive Personal Assistant & Office Administrator to join the team on a 12-month fixed-term contract to cover maternity leave.

This is a varied hybrid role where you will provide executive support to senior leadership, assist with people-related administration, and ensure the smooth day-to-day running of the office. It would suit someone who thrives in a dynamic environment and enjoys balancing multiple priorities.

There is potential for this role to become permanent.

Key Responsibilities

Executive Support

• Manage senior leadership calendars and inboxes, including drafting communications
• Act as a key point of contact for internal and external stakeholders
• Process expenses for executives
• Provide ad hoc personal and administrative support
• Support internal communications across the business
• Coordinate and prepare materials for company-wide meetings, including All-Hands
• Organise executive travel (UK and international) and event logistics
• Support company-wide events such as social events and internal initiatives

Office Management

• Oversee office supplies, facilities, and weekly orders
• Manage office-related queries and maintenance requests
• Coordinate health & safety checks

People & Administrative Support

• Assist with HR administration including onboarding, offboarding, and employee documentation
• Coordinate interviews and recruitment scheduling
• Support employee engagement initiatives, including gifting and events
• Maintain internal systems and company information resources

Requirements

Essential:

• Minimum 3 years’ experience in a PA / EA or Office Administrator role
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple priorities and work proactively
• Confident communicator across all levels
• High level of discretion when handling sensitive information
• Experience using Google Workspace (Docs, Sheets, Slides, etc.)
• Experience supporting or coordinating All-Hands meetings
• Comfortable working in a fast-paced, evolving environment

Desirable:

• Experience supporting senior leadership or executive teams
• Experience working across multiple time zones
• Exposure to HR or people-related administration
• Experience in a high-growth or tech-led environment

Benefits

• Competitive salary of £45,000
• Hybrid working (2 days in London office)
• 28 days annual leave + bank holidays
• Private medical insurance
• Life assurance
• Enhanced parental leave & pay
• Additional benefits package

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