Logistics Administrator
Job summary
Manage and support the purchasing and ordering process of all IT Equipment for the services supported by the IT Services division.
Produce and monitor non-catalogue requests forms for all items of IT Equipment, following standard financial instructions.
Monitor and process procurements following receipt of completed Information / Communication / Technical request forms.
Main duties of the job
IT is now seen as Business Critical to all functions of the Walsall Health Economy. The post holder will be responsible to ensure all equipment is fit for purpose by utilising the IT Catalogue and equipment supplied in a timely and cost effective manner.
Manage and support the purchasing and ordering process of all IT Equipment for the services supported by the IT Services division.
Produce and monitor non-catalogue requests forms for all items of IT Equipment, following standard financial instructions.
Monitor and process procurement following receipt of completed Information / Communication / Technical request forms.
Monitor and process internal department requests for equipment and services.
Keep all relevant records and documents to comply with Audit requirements
About us
Walsall Healthcare NHS Trust is an integrated Trust and the only provider of NHS acute care in Walsall, serving a population of 284,300. It provides inpatient and outpatient services at the Manor Hospital as well as a wide range of services in the community. Walsall Manor houses the full range of district general hospital services under one roof. The £170 million development was completed in 2010, and ongoing upgrades ensure the Trust now has state-of-the-art facilities, including a Critical Care Unit, Neonatal Unit, Obstetric Theatre, and Integrated Assessment Unit. A new Urgent and Emergency Care Centre, opened in March 2023, has significantly improved emergency care facilities and capacity, providing almost 5,000 square metres of additional clinical space.
Job description
Job responsibilities
Main Responsibilities
Liaise with all the organisations comprising the Walsall Health economy with regard to specific IT equipment requirements.
Liaise with engineers and end users both clinical and non-clinical on their specific requirements and where necessary seek advice on technical IT solutions from the IT Field Support Manager.
Liaise with Suppliers to source equipment to obtain value for money products.
Liaise with Finance and Supplies with regards to queries and disputes.
Liaise with Audit Personnel as and when required.
Liaise with Suppliers with regard to faulty goods supplied or warranty claims.
On receipt of an IT equipment or service request by phone, email or letter ensure Customer has the appropriate information to raise a request within the e-procurement system and log as appropriate in IT Stores systems.
On receipt of a completed requisition (Information/Communication/Technical) or an internal Informatics request, check Financial details are correctly authorised and requirements are clear. If not either return to Procurement or requester to amend.
On receipt of an authorised requisition forward to the Service Operations Manager for technical signoff, pass to Procurement to raise an order and record on the IT Stores systems.
Monitor the supply and delivery activities ensuring all necessary paperwork is complete and records kept complying with audit requirements at the Procurement stage.
Maintain orders by recording details using division information system and update as appropriate.
Maintain workload using Helpdesk system to track requests for quotes, requisitions, non-catalogue request, site surveys and on-going projects.
File all relevant documentation for a period required by Financial Audit or internal processes.
Produce and maintain documentation for ordering and maintaining accurate records utilising:
Requisitions/Orders
SBS (Finance System)
ICT Forms
Prisym (Warehouse System)
Helpdesk
To answer all enquiries regarding the procurement and purchasing of IT and Telecommunications equipment.
Any other task or duties requested by the Service Operations Manager
Person Specification
Qualifications
- Standard GCSE
Knowledge and Experience
- Knowledge of Computing and related equipment
- Understanding of Logistics function in a Digital environment
- Understanding of spreadsheets
- Understanding of ordering process
Key Competencies
- Ability to work under pressure
- Ability to communicate with colleagues and 3rd parties
- Customer Care skills
- Ability to work to deadlines
Skills and Aptitudes
- Knowledge of Computing and related equipment
- Understanding of Logistics function in a Digital environment
- Proven aptitude for problem solving.
- Effective organisational skills e.g. Moves of users and data
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Walsall Healthcare NHS Trust
Address
Manor
Walsall
WS29PS
United Kingdom
Employer's website
https://walsallhealthcare.nhs.uk