Asset Officer
Job summary
An exciting opportunity has arisen for a part time Asset Officer to join the Trust in a newly created role. This position offers flexible working hours across Monday to Friday and will play a key role in the operational management of the Trust new asset management system.
The role will be responsible for the day-to-day administration of the new software system, ensuring that all asset records are accurately maintained through their lifecycle. This includes the registration, updating, delivering, tracking and disposal of assets.
The role will also involve conducting physical asset audits across Trust sites using handheld PDA technology to verify asset locations, monitor asset movements and ensure data accuracy within the system.
Main duties of the job
- Accountable for recording the cost of newly acquired fixed assets (both tangible and intangible).
- Responsible for assigning, tagging, and delivery of all newly acquired fixed assets.
- Responsible for the tracking of all existing fixed assets,
- Tracking of the disposal of fixed assets and removal from Trust systems
- Create a system of controls, procedures, and forms for the recording of fixed assets.
- Undertake and support end user training of tracking assets in relevant departments.
- Recommend to management any updates to accounting policies related to fixed assets.
- Record fixed asset acquisitions and disposals in the asset management system.
- Review and update the detailed schedule of fixed assets.
- Identify and investigate any obsolete assets.
- Conduct periodic impairment reviews for intangible assets.
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children's ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Job description
Job responsibilities
Please see the attached Job Description and Person Specification for further details around the main responsibilities of the job role.
Person Specification
Education and qualifications
- Basic level qualification GCSE or equivalent)
- IT Qualification level 3 or equivalent
Experience and knowledge
- Experience of working as a fixed assets officer or similar role
- Knowledge of the management and tracking of devices
- Experience of working in the public sector
Skills and abilities
- Strong communication & interpersonal skills
- Ability to work and communicate clearly with a range of people including staff and suppliers
- Working knowledge of Microsoft office in particular Outlook, Word, Excel, and PowerPoint
- Knowledge of asset management systems
Personal qualities
- Professional approach
- Flexible approach to working hours and duties
- Dedicated & committed team member.
- Ability to work independently, meet tight deadline, use own initiative, time management skills
- Ability to work on own initiative and organise workload, allocating work, as necessary.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
West Suffolk NHS Foundation Trust
Address
West Suffolk NHS Foundation Trust
Hardwick Lane
Bury St Edmunds
IP33 2QZ
United Kingdom
Employer's website
https://www.wsh.nhs.uk