Information / Data Governance Officer

Job description

Job responsibilities

Demonstrate a detailed knowledge of Data Protection Legislation, Statutory Records Management Control procedures, the Freedom of Information Act and the Environmental Information Regulations, acting as a source of expertise and guidance to Trust staff within the organisation.

Demonstrate detailed knowledge of project management techniques to ensure the Trust complies with statutory regulations such as the Publication Scheme and procedures that form the Document Control Programme of the Trust.

Maintain knowledge in the field of records management keeping up to date with any changes and recommended good practice by researching highly complex NHS and Department of Health guidance and relevant legislation and interpreting its impact on the Trust.

Develop and liaise with project plans to support the roll out of the Trust Document Control Programme in liaison with the key stakeholder managers based on knowledge of organisational development systems and processes.

Provide statistical information to the Information Governance Manager, to support ongoing monitoring of Trust compliance with core performance standards, using knowledge of statistical process control techniques.

Produce monthly document control performance reports for executive review, ensuring thatall information is timely and accurate, based on knowledge of key performance indicators around corporate governance.

Maintain and update own knowledge of developments in Data Protection Legislation, Freedom of Information / Environmental Information Regulations and corporate document management control systems and their related statutory instruments/policies.

Person Specification

Qualifications

• Specify justifiable Professional or Management qualification equivalent to degree level or significant experience working in the NHS
• Relevant qualifications in Data Protection / Data Processing / Freedom of Information / Environmental Information Regulations / Records Management or equivalent experience working in these fields

• ECDL
• Statistical review of outputs.
• Prince 2 practitioner

Experience

• Working with information in an NHS or similar large organisation
• Experience of the Information Sharing Gateway
• A good working knowledge of Information Governance principles and practices
• Database design and systems management
• Working in a confidential and secure environment
• Awareness of corporate and health records management issues
• Experience of developing policies and procedures
• Interacting with staff at all levels
• Training, promoting use of information.
• Knowledge of meetings administration

• Working in a NHS health informatics environment
• Web design
• Working in a risk assessment environment
• Experience of working in a multi-disciplinary team

Skills

• Ability to work with limited supervision, initiative and be self-motivated and to work to deadlines
• High level of interpersonal skills including the ability to lead, influence and motivate staff at all levels
• Advance Microsoft Office skills
• Excellent organisational skills and the ability to solve problems logically
• Good telephone manner
• Excellent IT Skills
• Project management techniques
• Report writing
• Strong analytical skills
• Deliver presentations to large audiences
• Excellent verbal and other communication skills
• Ability to communicate effectively with staff at all levels and the public
• Interpersonal skills to facilitate joint working and promote partnership development
• Ability to motivate others

• Literature reviews
• Application of quality assurance techniques to check work outputs.

Knowledge

• Data Protection Act 2018, GDPR and Caldicott Principles,
• Freedom of Information and Environmental Information Regulations
• Information governance agenda in the NHS
• An understanding of the confidentiality and sensitivity of dealing with all forms of Person Identifiable Information
• A good working knowledge of the Information Sharing Gateway
• Understanding of general NHS functions
• Business objectives of client organisations
• Excellent verbal and other communication skills
• Ability to communicate effectively with staff at all levels and the public
• Interpersonal skills to facilitate joint working and promote partnership development
• Ability to motivate others
• Evidence of continuing professional development

Additional

• Team player who is also able to work independently under pressure and manage priorities appropriately
• Ability to demonstrate a high level of attention to detail
• Hard working, motivated, enthusiastic
• Positive attitude towards learning and development, demonstrated by a record of continuing professional development
• Be a car driver, or have the ability to respond promptly to the need to travel: and be flexible in terms of prioritisation of tasks and developments.
• To undertake this post, you must be able to drive and have access to a vehicle. Should you not meet this requirement due to a disability, you are of course able to apply and a discussion regarding whether reasonable adjustments could be made to the role would take place before any offer is confirmed.
• Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust

Address

Buckingham Row

Brick Kiln Lane

Wigan

WN1 1XX

Employer's website

http://www.wwl.nhs.uk/