Medical Secretary - Cardiology (INTERNAL)
Job summary
Medical Secretary - Cardiology
**Internal Applicants Only**
The purpose of this job is to be responsible for providing a full secretarial and PA service to the Cardiology Department.
The role involves working for Consultants and their team, typing clinical correspondence, reports, etc using the digital system, general administrative duties within the Cardiology team, but there may need to be flexibility in working throughout the Medical Division as service needs require.
Main duties of the job
o To provide a comprehensive secretarial service to consultants, visiting consultants, junior medical doctors and clinical nurse specialists.
o To supervise and take responsibility for assistant medical secretaries and departmental clerk.
o To ensure all referrals are date stamped with date of arrival and entered on to waiting list daily.
o To monitor e-Referral system daily, print referrals for Consultant's approval, accept/change referrals as appropriate.
o To ensure all referrals are graded by consultant and appointments booked according to clinical need, in chronological order adhering to clinic booking rules.
o To ensure EPR (Electronic Patient Record System) data is correct at all times adhering to 18 week waiting time guidance.
o To be responsible for waiting list management for inpatients and outpatients.
o Understanding and adherence to the Trust's Patient Access Policy, with particular focus on RTT and cancer performance standards.
o To support and participate in the introduction and development of AI transcription systems.
About us
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire University NHS FT, George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we'd want for our family and friends.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Job description
Job responsibilities
To view all further job description and main responsibilities, please view the attached person specification and job description.
Person Specification
Education & qualification
- Good general education and GCSE in English and Mathematics or equivalent
- Secretarial Qualification or relevant experience
- RSA Stage 3 Typing/Word Processing or equivalent
Skills, knowledge and abilities
- Ability to effectively communicate both orally and in writing with a wide range of people
- Ability to deal with situations tactfully
- Good organisational skills
- IT knowledge and computer skills
- Ability to meet tight timelines and deadlines
- Medical Terminology
- Knowledge of Health Records
Experience
- Previous secretarial experience or equivalent
- Previous experience dealing with the public
- Diary Management
- Previous NHS/healthcare experience
- Previous experience with using AI transcription IT systems
Personal attributes
- Ability to work on own initiative without close supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Wye Valley NHS Trust
Address
Hereford County Hospital
Stonebow Road
Hereford
HR1 2ER
United Kingdom
Employer's website
https://www.wyevalley.nhs.uk/