Project Manager Estates & Facilities Sector

Project Manager

Rate - £525 (A Day)

Location - West London (Hybrid)

Duration - 6 Months (Initially)

Ir35 - Inside (Must use an umbrella company)

The Project Manager will lead and deliver business change projects across the Estates, Facilities & Property function. These projects may span process improvement, service transformation, space utilisation, digital and systems change, lifecycle planning, sustainability initiatives, and operational improvements.

The role ensures projects are delivered on time, on budget and in line with organisational objectives, driving improved efficiency, effectiveness and user experience across estates and facilities services.

Key Responsibilities

Project Delivery & Planning

• Lead end-to-end delivery of estates and facilities business change projects.
• Develop project initiation documents, business cases, project plans, schedules and resource requirements.
• Deliver projects aligned to relevant frameworks (e.g. RIBA stages, estates lifecycle programmes where relevant).
• Monitor project progress, risks, issues, dependencies and budget performance.

Business Change & Transformation

• Analyse as-is processes and design future operating models for Estates, FM and Property functions.
• Drive change implementation, ensuring operational teams adopt new ways of working.
• Work with stakeholders to embed cultural, behavioural and workflow change.
• Develop training materials, change impact assessments and communication plans.

Stakeholder Engagement

• Engage regularly with estates managers, FM leads, property teams, contractors, and senior leadership.
• Facilitate workshops, consultations, and collaborative planning sessions.
• Provide clear communication across project teams, board groups and end users.
• Build strong relationships to ensure alignment between operational delivery and organisational strategy.

Reporting & Governance

• Prepare progress reports, dashboards and updates for project boards and senior management.
• Ensure compliance with corporate governance, risk, financial controls and audit requirements.
• Maintain accurate documentation including RAID logs, plans, decision logs and change controls.
• Work closely with the PMO to ensure compliance with project methodology and assurance processes.

Data, Systems & Process Improvement

• Support estates systems upgrades (CAFM, space management tools, asset data platforms, etc.).
• Use data insights to support decision-making, forecasting, and performance improvements.
• Introduce process efficiencies across estates, facilities management and property operations.
• Ensure project changes align with sustainability, compliance and statutory requirements.

Skills & Experience Required

Essential

• Proven experience delivering business change or transformation projects in estates, facilities, property, or built environment functions.
• Strong understanding of estates and facilities processes, compliance requirements, and operational workflows.
• Demonstrable experience of change management principles (e.g. ADKAR, Prosci).
• Excellent project planning, risk management, financial tracking and stakeholder engagement skills.
• Ability to translate operational challenges into strategic project solutions.
• Strong analytical, documentation and reporting abilities.
• Proficient with project tools (MS Project, Power BI, Excel, Visio, or similar).

Desirable

• Experience with CAFM, IWMS, asset management or property technology systems.
• Knowledge of sustainability, decarbonisation or energy efficiency programmes.
• Experience in public sector, healthcare estates, higher education, corporate real estate or FM service providers.
• Professional qualifications such as APM PMQ, PRINCE2, Lean Six Sigma, or change management accreditation.