Medical Rostering/Locum Systems Project Manager
Job summary
The Project Manager will lead the implementation of an electronic rostering system and manage the current locum Bank and Agency system across all medical departments within the Health Board. The role will line manage the rostering and Bank and agency project support team members. This includes managing change processes, ensuring stakeholder engagement, and delivering the project on time and within budget. The role involves acting as the professional expert on staff rostering, monitoring financial and performance targets, and developing training and support infrastructure for system users. The role will support the wider Medical & Dental Workforce programmes and workstreams throughout the Health Board and a good knowledge of medical career pathways and grades would be beneficial. The post will be offered on a hybrid working basis with minimum of 2 days office based. There may be a requirement to attend hospital sites on other days of the week in addition to the 2 days office based dependant on the needs of the service.
Main duties of the job
The Project Manager is responsible for co-ordinating and project managing the successful implementation of an E-rostering and locum systems across all medical departments within the Health Board to ensure successful management of change. Reporting to the Programme Manager, the post holder will ensure the programme is delivered to plan.
In conjunction with the Programme Manager, the Project Manager will establish an effective communication strategy for all stakeholders and ensure there is engagement of staff at all levels.
The post holder will work with the Project Implementation Team to identify and lead on staff training and be the Health Board professional expert on staff rostering.
To monitor the achievement of all related finance and performance targets set for the project and report on this at all levels within the organisation.
To develop teaching packages and a support infrastructure for a range of staff using the e-rostering system.
To line manage and support the rostering, Locum Bank and agency Implementation team.
To support the wider medical and dental workforce programmes and workstreams.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job description
Job responsibilities
The role involves the following elements:
Project Management:
- Develop and manage project plans, initiation documents, risk logs, and benefits realization tools.
- Coordinate implementation phases across wards and departments.
- Ensure integration with Workforce & OD, Payroll, and Finance systems.
Stakeholder Engagement & Communication:
- Establish and maintain effective communication strategies.
- Influence and negotiate with senior clinicians and managers to embed new processes.
- Deliver presentations and reports to project boards and workforce forums.
Training & Support:
- Design and deliver training packages for staff and managers.
- Mentor project support staff and ensure technical quality of training.
Performance & Reporting:
- Monitor project budget and financial targets.
- Produce progress reports and KPIs for executive teams and steering groups.
- Identify cost improvements and efficiency gains.
Policy & Governance:
- Support development of Health Board-wide rostering policies.
- Ensure compliance with HR, financial, and governance standards.
- Maintain quality data and manage risk logs.
Staff Management
- To manage the Bank, Agency and Rostering implementation team members, undertaking duties in recruitment, PDR, sickness management, grievance and disciplinary performance management, and providing training where necessary.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications
- Educated to degree level or equivalent experience
- Post Graduate qualification or equivalent experience
- Change Management qualification
- ECDL
- Teaching and/or training qualificaton
- Project Management qualification
Experience
- Previous experience of using project management methodology and meeting agreed deadlines
- An understanding of change management issues and processes
- Experience of line managing a team
- Experience of implementing Workforce e-Systems e.g. rostering, Locum Bank, Agency
- Experience of working in a clinical environment and a good understanding of doctor grades and career pathways
Skills
- Effective interpersonal and communication skills (written and verbal)
- Good presentation skills with the ability to adapt to a range of audiences
- Good organisational skills
- The ability to speak Welsh
Knowledge
- Working knowledge of workforce e-Systems and Microsoft packages to intermediate level
- Budget and resource allocation knowledge
Personal Qualities
- Ability to maintain effective working relationships with multi-disciplinary team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Aneurin Bevan University Health Board
Address
Llanfrechfa Grange Hospital
Llanfrechfa
Cwmbran
NP44 8YN
Employer's website
https://abuhb.nhs.wales/